Administrative Coordinator

Required Qualifications

• Education
• Undergraduate degree or equivalent combination of education and experience.
• Experience
• 2–4 years of administrative experience, preferably in an academic environment.
• Experience supporting senior leadership and handling confidential information.
• Experience coordinating events or academic processes is an asset.
• Knowledge/Skills/Abilities
• Strong organizational and time management skills.
• Excellent communication and attention to detail.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office and database systems.
• Strong interpersonal and problem-solving skills.
• Nature and Scope
• Contacts: Regular interaction with faculty, staff, students, leadership, and external stakeholders.
• Level of Responsibility: Individual contributor responsible for coordinating administrative processes.
• Decision-Making Authority: Exercises judgment in scheduling, prioritization, and escalation of issues.
• Physical and Sensory Demands: Office work requires attention to detail and multitasking.
• Working Environment: Office-based academic environment with peak periods during events and academic cycles.
• Equity Statement The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations. The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+. Positions are open to qualified candidates who are legally entitled to work in Canada. The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or 519-888-4567, ext. 45935.