{bc}
Apply
paycor

Administrative Coordinator, SITC

Executive Director, Inc.
Milwaukee, USA
Full-time
Entry
Hybrid
Discovered 1 months ago

Full Job Posting

  • Provide first-line support for general Society inquiries received by phone or departmental email accounts and route inquiries to the appropriate staff member.
  • Provide general office support, including maintaining electronic and paper files, managing inventory and supplies, coordinating offsite storage for the Society.
  • Support staff onboarding and off boarding by preparing workspaces, welcome materials, and supplies; providing orientation to administrative procedures; and coordinating updates to systems and technology.
  • Help keep the membership database current by updating member information and assisting with standard data-integrity checks.
  • Make routine website updates using staff-provided and approved content.
  • Assist with the technology needs of leadership and staff, including Microsoft 365, Zoom, the association database (iMiS), Doodle, Jotform, Smartsheet, Wufoo, and other systems.
  • With the Administrative Managers, help coordinate invoice and payment processing for general Society activities.
  • Coordinate faculty reimbursements and stipend requests and submit the necessary information to accounting for processing.
  • Ensure the accuracy and appropriate maintenance of the Society’s administrative practices and procedure documents, including updating the Procedure Manual in accordance with leadership approvals and changing needs.
  • Serve as a resource for staff on established administrative functions and procedures.
  • Provide administrative and project support for departmental meetings and committee initiatives, including scheduling, invitations, attendee tracking, agenda and meeting material preparation, meeting minutes, action-item tracking, and project timelines.
  • Coordinate and maintain committee and leadership rosters, timelines, and reports
  • Support the Executive Team in preparing for leadership activities and meetings, including supporter meetings, the annual retreat, leadership and industry meetings, the Membership Business Meeting, and collaborative programs.
  • Provide onsite meeting support as needed.
  • Help coordinate travel, process reimbursement and stipend requests for leaders traveling on behalf of the Society.
  • Assist the Executive Director and Associate Executive Director as needed
  • Other duties as assigned
  • Outstanding interpersonal, organizational, and communications skills
  • Highly motivated with the ability to manage multiple projects and prioritize to meet multi-faceted and sometimes rapid deadlines.
  • Able to work successfully in a team environment
  • Comfort learning databases, virtual platforms, project trackers, and online forms
  • Professional and service-oriented approach when working with staff, members, and volunteers
  • Bachelor’s degree or equivalent experience preferred
  • Previous association management experience and/or familiarity with nonprofit boards of directors a plus

Apply for this job in 1 click

Skip the repetitive application forms

Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.

Sarah M.James T.Maya R.

Trusted by over 500,000 job seekers on Base Career

Start Free Today

More from this employer

More jobs at Executive Director, Inc.

Human Resources Generalist, EDI

Milwaukee, USA

Discovered 2 weeks agoFull-time

Communications Manager, SBM

Milwaukee, USA

Discovered 2 weeks agoFull-time

Communications and Marketing Manager, ISEV

Milwaukee, USA

Discovered 3 weeks agoFull-time

Development Manager, Grants and Special Projects, HOPA

Milwaukee, USA

Discovered 3 weeks agoFull-time

Meetings Coordinator, AAAAI

Milwaukee, USA

Discovered 1 months agoFull-time

Leadership Programs Manager, AAAAI

Milwaukee, USA

Discovered 1 months agoFull-time

Executive Director, CSRO

Milwaukee, USA

Discovered 1 months agoFull-time

Meetings & Administrative Manager, IFCN

Milwaukee, USA

Discovered 1 months agoFull-time