Administrative Coordinator

Job Description

Secretary And Administrative Coordinator

Key Responsibilities

• **Multi-Sector Coordination:**
• Act as the primary point of contact for internal and external communications across our contracting and F&B business units.
• **Executive Support:**
• Manage executive schedules, book meetings, and coordinate travel arrangements.
• **Workflow Management:**
• Coordinate projects and workflows between different teams and industries, ensuring deadlines are met.
• **Documentation:**
• Prepare, format, and distribute reports, site/restaurant presentations, and internal correspondence.
• **Data & Excel Management:**
• Manage complex spreadsheets and databases using advanced MS Excel functions (e.g., VLOOKUPs, pivot tables, data analysis) for project tracking and costing.
• **Social Media & Customer Queries:**
• Monitor and professionally handle incoming customer queries and messages across the group’s social media platforms.
• **Office Administration:**
• Develop and maintain an efficient digital and physical filing system; handle procurement of office and site supplies.

Qualifications And Skills

• Proven experience in a secretarial or administrative coordinator role (experience in Contracting, Construction, or F&B/Hospitality is highly preferred).
• **Expert-level proficiency in MS Excel is mandatory.**
• Exceptional organizational, time-management, and multitasking skills with keen attention to detail.
• Strong ability to coordinate effectively with multiple teams, site managers, and stakeholders.
• Basic understanding of social media management and professional online communication.
• Excellent verbal and written communication skills in

English

• .
• Fluency in

Arabic