Administrative Coordinator M/F

Position and contract

Employee administration and mobilization

• Handle assigned employees’ administration from mobilization to demobilization according to company standards and procedures.
• Coordinate Qatar entry visa applications, renewals, and cancellations with the PRO; track block visas.
• Coordinate with HR and the PRO to arrange labour contracts.
• Track mobilizations and prepare progress reports for management.
• Arrange QVC appointments, local-hire visa transfers, and approved overseas-agency coordination where needed.
• Ensure pre-departure documents and attestations are in order.
• Arrange gate passes, chopper passes, and access cards for worksite entry.

Travel, records, and logistics

• Arrange training, fit-to-work certifications, and PPE; track expiry dates for passports, visas, training, passes, and fit-to-work documents in PROLOG.
• Arrange economical air tickets for mobilization, demobilization, and annual or rotational leave.
• Record personnel arrival and departure dates for personnel-on-board reporting.
• Arrange hotel reservations for offshore crew and other employees or visitors; generate purchase orders for tickets, PPE, training, hotels, and medical check-ups.
• Coordinate drivers for airport and site transport and document delivery; maintain employee leave plans.
• Contribute to company QHSE policies in daily work.

Candidate profile

• The profile states at least 10 years of relevant work experience, including at least 5 years offshore with on-field equipment in oil and gas processing or petrochemical plants.
• The candidate criteria separately state a minimum of 6 years or more of experience.
• Fluent written and spoken English; good interpersonal and organizational skills; good computer literacy and Microsoft Office proficiency.
• Ideally, higher secondary education plus a three-year technical diploma such as HNC, HND, or equivalent.