indeed
Administrative Coordinator
AIMS Holding
Jeddah, KSA
Onsite
Discovered 1 weeks ago
Microsoft ExcelMicrosoft WordMicrosoft OutlookMicrosoft PowerPointElectronic and physical document managementArchiving systems
Role Overview
Provide comprehensive administrative and organizational support to the Rasen Department.
Help execute daily operations through document management, task coordination, team collaboration, accurate and confidential information handling, and timely completion of work.
Key Skills for This Role
Microsoft ExcelMicrosoft WordMicrosoft OutlookMicrosoft PowerPointElectronic and physical document managementArchiving systems
Full Job Posting
Role purpose
Provide comprehensive administrative and organizational support to the Rasen Department.
Help execute daily operations through document management, task coordination, team collaboration, accurate and confidential information handling, and timely completion of work.
Key responsibilities
- Maintain physical and electronic filing systems using structured archiving.
- Prepare and coordinate correspondence, reports, and official documents.
- Track tasks and deadlines and send reminders.
- Coordinate meetings, prepare agendas, and record minutes when required.
- Maintain accurate data in approved systems and coordinate with other departments.
- Follow up on contracts and official documents, confirm completeness, and archive securely.
- Support the department team with administrative and related duties.
Qualifications
- Diploma or bachelor’s degree in Business Administration or a related field.
- Previous administrative coordination or administrative support experience is required.
- Real estate sector experience is preferred.
Required skills
- Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
- Knowledge of electronic and physical document management and archiving systems.
- Strong organization, prioritization, follow-up, accuracy, and attention to detail.
- Excellent communication and coordination skills; able to work under pressure and manage multiple tasks.
- Professionalism and commitment to confidentiality.
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