Administrative Coordinator

Key Responsibilities

• Coordinate and administer graduate admissions processes, including application review, admissions tracking, applicant advising, and preparation of admission-related documentation.
• Provide expert administrative support for graduate programs by maintaining admissions systems, updating program information, preparing reports, and supporting graduate scholarship activities.
• Support departmental operations by coordinating teaching assistant hiring, processing payroll and personnel documentation, and maintaining compliance with collective agreements and university policies.
• Coordinate academic scheduling, financial approvals, records management, accreditation documentation, and departmental events to support effective departmental operations.
• Lead and coordinate day-to-day administrative workflows, ensuring consistent service delivery, effective workload distribution, and operational continuity across departments.
• Support onboarding, training, and mentoring of administrative staff while developing procedures, promoting best practices, and fostering a collaborative team environment.

Required Qualifications

• Business/office administration program with three to five years’ related work experience (or equivalent combination of training and experience).
• Demonstrated experience coordinating complex administrative processes, managing multiple priorities, and meeting competing deadlines.
• Strong knowledge of administrative systems, records management practices, and Microsoft Office applications, with advanced proficiency in Excel.
• Excellent interpersonal, organizational, written, and verbal communication skills, with a strong customer service orientation.
• Proven ability to work independently, exercise sound judgment, maintain confidentiality, and collaborate effectively with diverse stakeholders.

Assets