Administrative Coordinator

Role overview

Responsibilities

• Provide administrative, secretarial, and clerical support; prepare reports and assist with departmental workflow.
• Arrange university-sponsored student and faculty group travel, including visas, hotels, and flights, following guidelines and budgets.
• Plan on- and off-site events and coordinate space, catering, travel, and scheduling.
• Process travel, reimbursements, expense reports, purchase orders, and faculty and staff allowance paperwork.
• Assist with departmental purchases, update web content as needed, and perform related duties.

Qualifications

• High school diploma or GED; administrative support, data entry, and office management experience.
• Oral and written communication, word processing, interpersonal, and organization and planning skills.
• Must be able to obtain and maintain a Department of Defense security clearance.
• Pre-employment checks include a background check, Child Protection Clearances (Act 153), Motor Vehicle Records, drug and alcohol screening, fitness-for-duty assessment, and medical exam.

Typical work schedule

• Sunday through Thursday, 8:30 a.m. to 5:00 p.m.
• An alternate schedule involving occasional evening and weekend hours is required.

Benefits

• Benefits-eligible employees receive medical, prescription, dental, and vision insurance; retirement savings contributions; tuition benefits; paid time off; and observed holidays.
• Additional perks listed include life and disability insurance, a Pittsburgh Regional Transit bus pass, family concierge support, and fitness center access.