Administrative Coordinator

Provide day-to-day administrative support for Talent Acquisition senior leaders, including calendar coordination, meeting scheduling, and logistics for team meetings, offsites, and events.

Prepare and distribute agendas, materials, and follow-up communications, and track action items to support timely completion.

Support team rhythms, including weekly meetings, through preparation, facilitation support, note capture, and follow-up .

Maintain organized digital files, shared resources, and documentation to ensure accessibility, accuracy, and consistency.

Manage administrative processes from intake through completion, ensuring accuracy, timely execution, and proactive follow-up.

Resolve routine administrative issues independently and escalate items needing attention with clear context and recommended next steps.

Arrange all aspects of TA leadership travel.

Serve as a point of coordination for internal stakeholders, ensuring clear communication, seamless handoffs, and timely follow-up.

Draft, format, and distribute internal communications, presentations, and materials aligned with excellence standards.

Support leader preparation for meetings, presentations, and engagements through research, material preparation and logistics support.

Maintain consistency across administrative processes, tools, and templates for the Talent Acquisition team.

Identify and implement opportunities to improve ways of working and increase team efficiency.

Build strong working relationships across teams to support collaboration, trust, and effective partnerships.

Support the upkeep of Talent Acquisition documents on shared platforms such as TA Resource hub.

Serve as the Talent Acquisition departmental on-boarding culture champion.

Support leaders/team in delivering moments of care-e.g. birthdays, anniversaries, births, etc.

Maintain TA budget in partnership with the TA enablement partner.

Provide support for expenses, invoices, travel coordination, purchasing, and budget tracking in alignment with enterprise processes and expense guidelines.

Model professionalism, responsiveness, and care in all interactions.

Exercise sound judgment and discretion, including appropriately directing meeting requests and other requests for leader time.

Lead Talent Acquisition project work as assigned. Participate in Talent Acquisition cross-functional teams as appropriate.

Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Word

Experience in administrative, coordination, or operational support roles

Strong organizational skills with the ability to manage multiple priorities and deadlines

Ability to handle sensitive information with confidentiality and discretion

Experience coordinating meetings, travel and team events

Ability to improve workflows and maintain consistent team processes

Strong written communication and presentation formatting skills

Experience supporting multiple leaders or a fast-paced team environment

Experience supporting business operations in a corporate or professional services environment

Willingness to learn new tools, systems, and ways of working