Administrative Coordinator (Architecture, Engineering, Construction)

Role Overview

Location and Work Model

• The position is based in Downtown Dallas and is fully onsite.
• The posting describes the role as full-time and fully employed.

Responsibilities

• Prepare, coordinate, and maintain project specifications with the specifications team.
• Coordinate specifications with design, engineering, and regulatory requirements.
• Set up and attend project kick-off meetings.
• Collaborate with engineers, architects, project managers, and consultants.
• Manage specification revisions, version control, and document distribution.
• Ensure compliance with standards, codes, and industry regulations.
• Support and manage quality assurance reports.
• Maintain specification templates, libraries, data sheets, and best practices.
• Resolve technical specification queries during design and execution phases.

Qualifications

• Only candidates with working experience in architecture, engineering, or construction industries will be considered.
• Have 3+ years of administrative support experience in the architecture, engineering, or construction industries.
• Demonstrate a strong understanding of architectural processes.
• Have excellent communication skills and the ability to manage multiple priorities.
• Be proficient with Microsoft Office.

Preferred Education

• A bachelor’s degree related to architecture, engineering, or construction is a strong advantage.