Administrative Coordinator

Role overview

Calendar and meeting coordination

• Coordinate complex schedules for the President, President’s Office Manager, and AVP, External Relations.
• Prepare agendas, meeting logistics, and pre-read materials; record decisions and action items.
• Coordinate institutional calendar data collection across the Registrar, President, and Academic offices.

Donor and membership coordination

• Maintain donor profiles and records in Blackbaud Raiser’s Edge, including action items, contact details, proposals, gift agreements, and impact reports.
• Draft and deliver donor proposals, impact reports, and correspondence; maintain donor meeting schedules and monitor strategic targets.
• Coordinate annual membership renewals, reminders, website updates, payment tracking with Finance, and bylaw compliance.

Events and communications

• Support planning and execution of recurring and special external events, including guest lectures and donor engagement events.
• Coordinate event meetings, on-site execution, catering, hospitality, and post-event vendor invoice review.
• Manage review of external communications, draft executive speaking scripts, maintain the President’s Office script library, and coordinate stakeholder interactions.

Administrative and financial support

• Prepare and submit expense reports and receipts for the President and AVP, External Relations.
• Assist with invoice processing for institutional memberships and external partners and help monitor departmental budgets.

Qualifications

• Three or more years of administrative support experience; executive support or high-volume advancement and external relations experience is preferred.
• A bachelor’s degree or diploma in Office Administration, plus additional certifications such as CAP, CEAP, MOS, or CAPM.
• CRM proficiency is listed; Blackbaud Raiser’s Edge experience is strongly preferred. Microsoft 365 and Google Workspace are noted as office productivity suites.
• Excellent written and verbal communication, including executive correspondence and meeting minutes, plus strong organization and time management.
• Occasional evening and weekend availability is needed for events, and access to a reliable personal vehicle is required.
• Understanding of Redeemer University’s mission, values, and Reformed Christian identity.

Schedule

• The position may be scheduled three to five days per week, depending on the incumbent’s availability.
• Occasional evening and weekend work is required for key events.

Salary

• The listed salary range is $49,264–$67,244; no pay cadence is stated.

Application materials

• Applicants are asked to submit a cover letter, resume, and a statement describing their faith perspective in relation to the university’s mission.