Administrative Coordinator

Role overview

Responsibilities

• Register and maintain valuations, invoices, payment certificates, and project records in Oracle, SharePoint, and Excel, ensuring data accuracy.
• Coordinate case registrations, upload and organize supporting documents, and update the PMC master sheet.
• Prepare and distribute daily, weekly, and monthly MIS reports and KPI dashboards; support reconciliation across business streams.
• Monitor payment processing, invoicing workflows, and customer refunds.
• Liaise with banks, contractors, government entities, and internal teams.
• Manage departmental correspondence and coordinate engineer and client inspections.
• Maintain physical and electronic archiving systems.

Requirements

• Bachelor's degree in Business Administration, Accounting, Finance, or a related field.
• At least two years of administrative or project coordination experience; PMC, real estate, or construction experience is preferred.
• Proficiency in Oracle financial or project modules and advanced Microsoft Office skills, particularly Excel and SharePoint.
• Understanding of accounting principles, invoicing, and payment tracking workflows.
• Strong written and verbal English communication skills; the posting lists English and Arabic.
• Ability to manage multiple priorities and stakeholders simultaneously.

Work arrangement

• The role is strictly onsite.
• The posting lists Dubai / Abu Dhabi, UAE.

Availability

• Immediate joiners are preferred; candidates available within 30 days are welcome to apply.