Administrative Assistant to CEO

Administrative Assistant to CEO

About NIGP

Position Summary

Key Responsibilities

• Manage the CEO's calendar, travel arrangements, itineraries, briefing materials, correspondence, expense reporting, priorities, and action items.
• Support the Governing Board and Executive Committee by coordinating agendas, consent agendas, board books, meeting materials, minutes, records, elections, onboarding, and follow- up communications.
• Maintain the annual governance calendar, official governance records, leadership directories, policies, archives, and related documentation.
• Partner with the Meetings Team to coordinate Governing Board and leadership meeting logistics, including travel, accommodations, meeting space, meals, audiovisual needs, supplies, and on-site support.
• Maintain the master strategic plan, distribute goals and action items to accountable parties, track deadlines and progress, follow up on assignments, and prepare quarterly progress reports for the Governing Board.
• Coordinate NIGP leadership activities at Forum, including the leadership schedule, VIP-event invitations and RSVPs, recognition activities, meetings, presentations, and other commitments.
• Maintain strict confidentiality and exercise sound judgment when handling sensitive executive, personnel, governance, financial, and organizational information.
• Provide responsive and professional service to board members, volunteer leaders, members, staff, vendors, and external stakeholders.

Qualifications

• Bachelor's degree preferred; an equivalent combination of education and relevant experience will be considered.
• At least three years of progressively responsible administrative or executive-support experience.
• Experience supporting a senior executive, governing board, committee, or volunteer leadership group strongly preferred.
• Experience preparing accurate meeting minutes, board materials, correspondence, reports, and official records.
• Strong organizational, project-management, writing, editing, and time-management skills.
• Ability to manage competing priorities, anticipate needs, meet deadlines, and follow through with minimal supervision.
• Proficiency with Microsoft Office, virtual meeting platforms, and common business systems; experience with board portals, project trackers, or travel and expense systems is a plus.
• Demonstrated ability to maintain confidentiality, exercise discretion, and handle sensitive information appropriately.
• Nonprofit, association, or membership-organization experience preferred.

Work Schedule and Travel

• This is a fully remote position. The employee must be able to work effectively in a virtual and
• collaborative environment. Occasional evening and weekend work may be required. Travel may include
• up to five Governing Board meetings per year, NIGP’s conference, and other designated organizational
• events.

How to Apply

• Candidates should submit the following materials:
• A current resume.
• A brief cover letter explaining your interest in the position.
• A professional writing sample, preferably board minutes or meeting notes. Candidates may redact names, confidential information, and identifying details from the sample.
• A Candidate Screening Questionnaire will be provided to all candidates for completion.
• NIGP is committed to providing equal employment opportunities and to fostering a professional environment where
• qualified individuals can contribute and succeed.