Administrative Assistant

Overview

• About the Company
• For over 80 years, Forbes Marshall has led in delivering innovative products and services that enhance manufacturing processes and drive superior energy efficiency.
• With the increasing global focus on sustainable growth and reduced carbon emissions, Forbes Marshall provides practical, long-term solutions that help businesses operate responsibly, optimize energy usage, and improve process efficiency.
• Through our solutions, customers benefit from:
• Up to 1.5% annual fuel savings, significantly reducing energy costs.
• Avoiding 122,000 tonnes of CO2 emissions annually.
• Saving 10 million liters of water per hour.
• Achieving high operational uptime, surpassing industry benchmarks.
• About the Rol
• eThe Administrative Assistant will play a vital role in the day-to-day operations of our UAE office.
• Based in Sharjah, this role involves managing routine administrative tasks, supporting trading and commercial operations, and coordinating with global teams to ensure the seamless functioning of our Middle Eastern entity.
• The role is ideal for a versatile and motivated professional who thrives in a collaborative corporate environment and enjoys a fulfilling blend of finance, administration, and customer operations
• .

Responsibiliti

• **esSupport Our Customers & Logistic**
• s: Help us deliver a great customer experience by entering customer purchase orders (POs) into our system, keeping track of materials, and coordinating smoothly with our warehouse and delivery teams for timely invoicin
• **g.Keep Our Finance Operations Running Smoothl**
• y: Take ownership of local invoicing, manage tracking for accounts receivable and payable, and look after day-to-day vendor payment
• **s.Assist with Import Logistic**
• s: Work under the guidance of our Admin Manager to prepare purchase orders for imports, coordinate with Custom House Agents (CHA) for smooth clearances, and assist with our quarterly inventory review
• **s.Manage Team Expense**
• s: Review team travel and individual imprest (petty cash) claims to ensure receipts match up, and compile simple monthly and yearly consolidated statement
• **s.Collaborate on Audits & Complianc**
• e: Support the team by preparing accurate data for VAT returns, tax computations, and financial statements (Balance Sheet/Profit & Loss), and assist corporate auditors when they need documentatio
• **n.Help with Insurance & Renewal**
• s: Provide friendly administrative support to ensure our office insurances (inventory, medical, workmen’s compensation, and vehicle policies) are kept accurate and renewed on tim
• **e.Be a Team Playe**
• r: Pitch in with other routine administrative, operational, or commercial tasks as they come up to help keep our regional office running beautifull
• **y.Collaborate with Global Member**
• s: Coordinate and work closely with team members in India and other international offices, gaining rich exposure to regional and global ways of working within Forbes Marshal
• l.

Qualificati

• onsWe believe great talent comes from diverse educational backgrounds.
• If you have a passion for finance and operations, we encourage you to app
• **ly!Educati**
• on: A Master’s or Bachelor’s degree in Commerce (M-Com / B-Com), Business Administration (BBA), Finance, Accounting, Economics, or a related fie
• **ld.Experien**
• ce: 2 to 4 years of experience in accounting, finance support, office administration, or trading operations.
• Exposure to commercial operations or managing transactional workflows is a plus, but a proactive attitude is what matters mo
• **st!

Advanta**

Required Sk

• **illsFinancial Liter**
• acy: Comfort in working with numbers, reports, and financial data with a detail-conscious appro
• **ach.Organizational Excelle**
• nce: Ability to manage routine responsibilities, meet timelines, and maintain consistency in execut
• **ion.Communicat**
• ion: Clear and professional skills for effective interaction with internal members, vendors, and service partn
• **ers.Process Orien**
• ted: Ability to follow standardized organizational processes and maintain accurate documentat
• ion.

Preferred S

• **killsTechnical Profici**
• ency: High competence in using Oracle ERP software and practical experience working with Microsoft E
• **xcel.Cross-border Collabora**
• tion: Experience working with international teams or parent companies (e.g., India-based headquart
• **ers).Versati**
• lity: A genuine interest in building broader exposure across finance, administration, and trading workf
• lows.

Forbes Mar

• shall?Be part of a legacy spanning 80+ years of engineering excellence and global growth.
• Contribute to sustainability initiatives that reduce carbon footprints and optimize global energy efficiency.
• Work within the UAE market in close partnership with regional teams while collaborating with global teams, enhancing professional growth.
• Engage in meaningful projects that balance business success with environmental and social responsib
• ility.
• At Forbes Marshall, members gain valuable experience through challenging projects, exposure to advanced industry practices, and access to training and skill development opportunities.
• The culture promotes continuous learning, collaboration, and innovation, allowing members to reach their full potential and enhance their expertise across finance and oper
• ations.
• Members contribute to an organization that supports energy efficiency and sustainability globally.
• This role allows the alignment of professional administrative and financial excellence with a purpose-driven mission, helping create a more sustainable future for the industries w
• e serve.Collaboration is central to our work environment.
• Members work across regions, fostering knowledge sharing, teamwork, and excellence within the UAE operations and beyond, bridging the gap between local execution and global s
• trategy.
• Values we wish Members will E
• **xperienceIntegrity - Energis**
• ing Self: Ethics, ownership, and
• **candour.Family Spirit - Energising**
• Members: Generosity, collaboration, accountability, and freedo
• **m to act.Excellence - Energising C**
• ustomers: Quality, innovation, and delivering customer
• **benefits.Good Citizenship - Energising Com**
• munities: Sustainability, diversity, and inc
• lusivity.