{bc}
Apply
company_site

Administrative Assistant

Fifth Judicial District of Pennsylvania
Pittsburgh, USA
Full-time
Mid · 3+ years experience
Onsite
USD 42694-50228 yearly / year
Discovered 4 weeks ago
ZoomSharePoint

Full Job Posting

QUALIFICATION REQUIREMENTS

  • § High school diploma or equivalent (minimum); Associate degree preferred.
  • § Knowledge and experience with office environment and administrative procedures and functions; minimum of three years’ related work experience preferred in an office environment.
  • § Proficiency in MS Office skills are necessary; excellent typing and data entry skills and experience with TEAMS and Zoom.
  • § Excellent time management skills with the ability to prioritize and work in a fast-paced environment.
  • § Ability to work with the public and have excellent interpersonal and written and verbal communication skills.

ESSENTIAL DUTIES & RESPONSIBILITIES

  • § Assist the Special Projects and Training Manager with daily tasks related to onboarding, training, case management, and job aids.
  • § Coordinate meetings, trainings, and events by maintaining calendars, preparing agendas, reserving meeting space, taking meeting minutes, distributing announcements, and following up on assigned action items.
  • § Assist in preparing, updating, formatting, organizing, and distributing training materials, job aids, standard operating procedures, onboarding resources, presentations, reports, forms, and other departmental documents.
  • § Collect, organize and prepare statistics, spreadsheets, reports and other statistical data for management review.
  • § Assist with grant applications, reporting requirements, internship coordination, and other special initiatives as assigned.
  • § Maintain and update the Court's Non-IV-D website and SharePoint site.
  • § Alongside the Administrative Assistant for the Deputy Administration, assist in recruitment and hiring of staff and serve as back-up for daily functions if out of the office.
  • § Assist with testing new procedures, software, and technology and reporting findings to management.
  • § Maintain electronic filing systems, training records, project documentation, and departmental files.
  • § Provide support for new judges and judicial staff to the Family Division, as directed by the Deputy Administrator.
  • § Provide general back-up to the Non-IV-D departments, both in-person staffing needs and back-office duties.

BENEFITS

  • Standard health and fringe benefits plans available. This includes health; dental; life, accident, and disability insurance plans; sick leave and vacation benefits.

HOW TO APPLY

  • Applications are submitted online until the posting is closed, October 1, 2026. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. Please include a cover letter and resume, which may be uploaded or sent to the address below. The Family Division values a diverse and culturally competent workplace.
  • 5 th Judicial District of PA Family Division, Adult Section, Human Resources Office 440 Ross Street, 5 th Floor Administration Pittsburgh, PA 15219 FAX: 412-350-0088

Apply for this job in 1 click

Skip the repetitive application forms

Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.

Sarah M.James T.Maya R.

Trusted by over 500,000 job seekers on Base Career

Start Free Today

More from this employer

More jobs at Fifth Judicial District of Pennsylvania

Administrative Secretary

Pittsburgh, USA

Discovered 4 weeks agoFull-time

Electronic Monitoring Monitor

Pittsburgh, USA

Discovered 4 weeks agoPart-time

DUI Alternative to Jail Coordinator

Pittsburgh, USA

Discovered 4 weeks agoFull-time

Custody Domestic Relations Officer

Pittsburgh, USA

Discovered 4 weeks agoFull-time