Administrative Assistant
Role Overview
Administrative Assistant supporting office operations, accounting functions, customer service, and coordination of field services.
The role involves multitasking, communicating with clients and contractors, and managing changing priorities.
The position is full-time, 40 hours per week, Monday to Friday, with occasional Saturdays.
Key Skills for This Role
Full Job Posting
Position overview
Administrative Assistant supporting office operations, accounting functions, customer service, and coordination of field services.
The role involves multitasking, communicating with clients and contractors, and managing changing priorities.
The position is full-time, 40 hours per week, Monday to Friday, with occasional Saturdays.
About the employer
Seaway Water and Waste Management provides water and waste-management services to construction companies, contractors, and commercial clients across the Greater Toronto Area and surrounding regions.
Services include water delivery, onsite truck services, temporary water supply, tank rentals, septic service, and waste-bin rentals.
Responsibilities
- Manage calls, emails, customer inquiries, filing, invoices, service records, and customer documentation.
- Organize calendars, service requests, daily operations, and management administrative tasks.
- Process accounts payable and receivable; issue invoices, record payments, follow up on overdue balances, investigate discrepancies, and assist with reconciliations.
- Maintain financial records and assist with expenses, supplier invoices, and job costing.
- Coordinate service requests with construction contacts; schedule and dispatch drivers and follow up on jobs.
- Prepare estimates, quotations, and customer pricing; track transportation, service, and supplier costs.
- Maintain client and supplier relationships, answer questions, share scheduling updates, and resolve operational issues.
Qualifications and requirements
- 3–5 years of experience in administrative support, office administration, customer service, or bookkeeping.
- Knowledge of accounts payable and accounts receivable.
- Proficiency with Google Calendar, Excel, and Docs; accounting software experience with QuickBooks, Sage, or similar is an asset.
- Strong organization, time management, multitasking, communication, attention to detail, and accuracy.
- Able to work independently, take initiative, follow direction, adapt, and communicate effectively with office and field personnel.
- Must hold a valid Ontario G or G2 driver's licence and have reliable personal transportation for a daily commute to the Claremont office.
- Construction, transportation, or water-management experience is an asset.
Work location
- Work is in person at the employer's office in Claremont, Ontario.
Pay and benefits
- Pay is $22.00–$24.00 per hour.
- Benefits listed include casual dress, dental care, extended health care, life insurance, and onsite parking.
Application
- The posting requests a resume and cover letter.
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