Administrative Assistant-Pharmacy

• Serve as first point of contact for office, on phone and in-person, providing excellent customer service.
• Perform administrative support to include file creation and maintenance, scheduling appointments, maintaining calendars, and responding to program inquiries.
• Maintain Program databases (i.e., CORE ELMS , CastleBranch, Certiphi, TSBP , Alumni, Affiliation Agreements), to include providing information and communication, and report generation (i.e., attendance, requirement compliance).
• Serve as department technology go-to with respect to Adobe, forms, surveys, polls, reports, Teams, and Canvas.
• Assist with various curriculum-related tasks (i.e. CashNet, IPE events, preparation of course supplies).
• Plan and execute assigned special events (i.e., Advisory Committee meetings, forums, conferences, awards, visits).
• Coordinate departmental travel, financial reimbursements, and process payment requests.
• Maintain department budget and reconcile P-card statements.
• Acquire quotes and order supplies as necessary.
• Coordinate department meetings and prepare minutes for distribution.
• Plan and execute faculty candidate interviews.
• Facilitate onboarding of new faculty, residents, and adjunct faculty.
• Serve as liaison with other offices, departments, schools, and programs within the FSOP and UIW .
• Attend assigned meetings and provide corresponding support.
• Perform other duties as assigned.

• Strong communication and customer service skills.
• Strong computer skills with a willingness to learn new technology. Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint or equivalent.
• Able to prioritize tasks effectively.
• Ability to work independently.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .

• Some college.
• Experience supporting a pharmacy program. Familiarity with pharmacy education curriculum and accreditation requirements.
• Higher education experience, preferably within UIW .
• Strong database experience.
• Microsoft Teams experience.
• Special event coordination.

• Ability to lift up to 10lbs for table set-up/tear-down at events.
• Ability to lift up to 20lbs of office/marketing/event supplies.
• Ability to reach overhead, bend, squat to retrieve office/marketing/event materials.
• Ability to push/pull equipment/event carts/wagons holding up to 50 lbs.
• Ability to actively engage in events for extended periods of time.
• Ability to regularly move about campus and event venues to actively engage faculty/staff/donors/guests/(potential/current) students, as well as attend meetings on and off campus ceremonies.

Number of Vacancies

Reports to