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Administrative Assistant (Operations Support)
HK Tech
Sandy, USA
Part-time
Mid
Onsite
Discovered 2 weeks ago
Full Job Posting
Responsibilities
- Provide administrative support to the operations team, including scheduling, meeting coordination, and document preparation.
- Manage and maintain company records, databases, and filing systems (digital and physical).
- Assist with operational processes such as procurement, vendor management, and office supply inventory.
- Coordinate logistics for internal and external meetings, including travel arrangements and event planning.
- Prepare reports, presentations, and correspondence as requested.
- Monitor and respond to inquiries (phone, email, and in person) in a timely and professional manner.
- Support onboarding and offboarding processes for employees.
- Track and manage invoices, expense reports, and budget-related tasks.
- Assist in improving efficiency by identifying and implementing process improvements.
- Handle ad-hoc projects and administrative tasks to support the broader business as needed.
Qualifications
- Proven experience as an Administrative Assistant, Operations Assistant, or similar role.
- Strong organizational and multitasking skills with attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
- Ability to manage sensitive information with confidentiality.
- Strong problem-solving skills and ability to work independently as well as collaboratively.
- Key Attributes
- Proactive: Anticipates needs and takes initiative without constant supervision.
- Detail-Oriented: Ensures accuracy in scheduling, reporting, and record-keeping.
- Flexible: Comfortable adapting to shifting priorities and fast-paced environments.
- Collaborative: Works well with cross-functional teams to achieve organizational goals.
About HK Tech
IT Services & Consulting36 employeesFounded 2003
Utah-based IT consulting firm providing nearshore software development, engineering team augmentation, and technical staffing to businesses.
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