Administrative Assistant / Operations Coordinator

Overview

Key Responsibilities

• Coordinate and schedule inspection and training requests with clients and inspectors/trainers.
• Liaise with clients to confirm appointments and communicate schedule updates.
• Prepare job schedules, work orders, certificates, reports, and related documentation.
• Maintain accurate records of inspections, training sessions, and certifications.
• Follow up on pending jobs to ensure timely completion and document submission.
• Coordinate with technical, quality, and accounts teams on completed jobs and invoicing requirements.
• Handle client inquiries professionally and provide administrative support to the operations team.
• Maintain organized filing systems and ensure company records are up to date.
• Perform other administrative and operational duties as assigned.

Qualifications

• Bachelor’s degree or Diploma in Business Administration, Office Administration, or a related field.
• Relevant experience in administration, operations coordination, customer service, or a similar role.
• Experience in a third-party inspection, certification, engineering, or training company is an advantage.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Excellent organizational, communication, and multitasking skills.
• Strong attention to detail and ability to work under pressure.
• Good command of written and spoken English.
• Relevant experience (including outside UAE) is acceptable; UAE freshers are welcome to apply.
• **Female candidates only.**
• Pay: AED2,500.00 - AED3,000.00 per month
• Ability to commute/relocate:
• Mussafah: Reliably commute or planning to relocate before starting work (Preferred)