Administrative Assistant / Office Support Coordinator
Role Overview
Part-time Administrative Assistant / Office Support Coordinator role supporting administration and coordination across business functions.
The description states the work arrangement is fully remote.
The role calls for managing multiple priorities, maintaining accurate records, coordinating schedules, and communicating with internal teams and external contacts.
Key Skills for This Role
Full Job Posting
Role and work arrangement
Part-time Administrative Assistant / Office Support Coordinator role supporting administration and coordination across business functions.
The description states the work arrangement is fully remote.
The role calls for managing multiple priorities, maintaining accurate records, coordinating schedules, and communicating with internal teams and external contacts.
Key responsibilities
- Provide administrative and operational support to managers and team members; manage calendars, schedules, meetings, appointments, and follow-ups.
- Prepare and maintain documents, reports, records, and business correspondence; coordinate internal communications.
- Support meeting preparation, agendas, notes, action-item tracking, and digital filing.
- Handle data entry, spreadsheet updates, routine reporting, databases, contact lists, and operational records.
- Coordinate with departments and service providers; assist with travel, meeting logistics, and business coordination.
- Monitor requests, follow up on outstanding tasks, and coordinate supplies, equipment, and administrative resources.
- Assist with onboarding documentation and employee administration; identify workflow improvements.
- Handle sensitive business information professionally and maintain appropriate confidentiality.
Requirements
- Three or more years of related professional experience is preferred.
- A bachelor's degree or equivalent in Business Administration, Management, or a related discipline is preferred.
- Strong organization, time management, multitasking, attention to detail, and accuracy.
- Excellent written and verbal English communication; strong interpersonal and coordination skills.
- Proficiency with Microsoft Office, Google Workspace, spreadsheets, email, and online collaboration tools.
- Ability to prioritize, work independently with minimal supervision, and collaborate with distributed teams.
- Professional, reliable, proactive, and service-oriented approach; comfort working fully remotely.
- Certifications are not required unless specifically relevant to the role.
What the employer offers
- Flexible part-time, fully remote working arrangement and compensation based on experience and responsibilities.
- Opportunity to support international teams and diverse business functions.
- Exposure to digital workplace tools and business processes, with professional development opportunities.
- A supportive environment valuing organization, reliability, efficiency, and continuous improvement.
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