Administrative Assistant

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. This position supports managers and employees through a variety of tasks related to organization and communication. We rely on their decision making and judgement to provide creativity in accomplishing goals. They are responsible for confidential and time sensitive data. They should be familiar with a variety of the field's concepts, practices and procedures.

Answer telephones in a courteous manner, routes calls, take messages, answer routine inquiries and provide general information, greets, and directs visitors.

Filing, typing, copying, mailing, organizing and scheduling meetings and appointments as requested.

Maintain plant electronic filing system.

Prepare Bill of Ladings, load list, Pro-labels for shipments.

Create, Track, & Issue purchase orders for plant supplies, maintenance, and office supplies.

Invoice Processing – Logging and GL Coding, Scanning, and Uploading for AP invoices.

Log Daily scrap bale reports into tracking system.

Weekly Cycle Counts – Issue & Track for packaging supplies, glue, and paper inventory

Safety Tracking – Collecting and logging Safety Inspections, Forklift, PPE, HazRec, Machine Guarding, etc.

Administrative Projects - manage multiple projects, refreshing JSA’s, LOTO, SDS, etc.

Assists with monthly physical inventory - process data entry for the Monthly inventory report and worksheet for physical paper count, data entry from paper tracker to inventory report for paper & Glue purchases, Finish Goods, and pounds shipped.

Handle sensitive information in a confidential manner.

CSR Backup - cross train to act as back up for CSR and other administrative roles.

Any other duties assigned by Plant Manager.

High School diploma or GED, with degree from accredited school preferred.

Minimum 1 years of progressive administrative experience

Demonstrated ability to exercise confidentiality

Proficient in Microsoft Office Suite, specifically Excel, Teams, Outlook 365

Working knowledge of an MRP system (Order Entry) and Microsoft D365 is as plus

Working knowledge/reading of fractions to decimals and vice versa. Convert Metric to Standard

Reliable transporation

Functional Success Drivers: These competencies are what we require for an individual to be successful in this role.

Approachability

Communication (Oral & Written)

Detail Oriented

Interpersonal Savvy

Integrity

Problem Solving

Listening

Organization/Planning

All your information will be kept confidential according to EEO guidelines.

The Company does not sponsor for employment-based visas for this position now or in the future.

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities.

Signode is committed to providing equal opportunities to all qualified applicants, including providing reasonable accommodations during our recruiting process. If you need any assistance or accommodation in applying for this position, please contact us at [email protected].

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

Signode participates in E-Verify and will provide the Department of Homeland Security your Form I-9 information to confirm your authorization to work in the United States.

Signode Industrial Group, LLC is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.