Company Site
Administrative Assistant
Union of Nova Scotia Mi’kmaq
Membertou, CAN
Full-time
Mid · 2+ years experience
Hybrid
Discovered Yesterday
Full Job Posting
Key Responsibilities
- Coordinate meeting facilities/venues and catering services for meetings/events and supports participant needs;
- Coordinate travel arrangements such as flights and accommodations;
- Produce kits/materials for meetings, conferences, training sessions, presentations;
- Record, transcribe and prepare minutes for all meetings;
- Assist in processing Manager-approved payments and travel claims;
- Monitor inventories, track equipment purchases, and order supplies as necessary;
- Coordinate, facilitate communication, and network as required;
- Develop and maintain document management systems;
- Assist with communications and promotions; and
- When required, participate in activities such as training, conferences, and meetings.
- Please note that the duties outlined in this posting are not exhaustive, and other duties may be required.
Qualifications
- Minimum high school diploma or equivalent. A diploma or certificate in Office Administration or equivalent is preferred;
- 2+ years of Administrative and/or Executive Assistant experience;
- Proficient in Microsoft Office (Word, Excel, PowerPoint), iOS hardware and software, Gmail, and Calendar;
- Proficient in office equipment (printers, photocopiers, etc.);
- Excellent written and verbal communication skills;
- Self-motivated, team player excited to work in a fast-paced environment, and complete tasks in a timely manner;
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, member communities, and external partners;
- Experience working with First Nations, both regional and/or community level is preferred;
- Access to a reliable vehicle, and ability to travel provincially, regionally and nationally;
- Valid driver’s license required; and
- Ability to understand, speak and translate Mi’kmaq into English is an asset.
- Only potential candidates considered will be contacted for interviews. Personal suitability will also be considered during the hiring process. UNSM hires based on merit and is committed to employment equity. We encourage all qualified persons to apply; however, qualified Aboriginal applicants will be given priority in accordance with the Aboriginal Employment Preference policy of the Canadian Human Rights Commission.
Preferred Qualifications
- Minimum high school diploma or equivalent. A diploma or certificate in Office Administration or equivalent is preferred;
- Experience working with First Nations, both regional and/or community level is preferred;
About Union of Nova Scotia Mi’kmaq
Non-profit Organizations60 employeesFounded 1969
Providing governance and health services to Mi'kmaw First Nations.
Visit company websiteJobs and hiring trendsApply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Union of Nova Scotia Mi’kmaq
Director, Capacity Development
Membertou, CAN
Discovered YesterdayFull-time
Manager, Funding Development & Compliance
Membertou, CAN
Discovered YesterdayFull-time
Projects Administrator
Membertou, CAN
Discovered YesterdayFull-time
Outreach Coordinator
Membertou, CAN
Discovered YesterdayFull-time
Administrative Assistant
Membertou, CAN
Discovered YesterdayFull-time