Administrative Assistant (LADIES ONLY)

Role overview

Finances and accounting

• Process and request payments, including utilities and vendor invoices.
• Record expenses accurately and promptly; manage cash flow and daily cash transactions.
• Request invoices, prepare expense receipts, and maintain organized monthly files.
• Support timely and accurate payroll processing.

HR and administration

• Maintain staff files and records; draft internal warning letters, offer letters, end-of-service letters, and salary certificates.
• Monitor the operations email, track staff leave, and update schedules monthly.
• Handle medical commission appointments, government contracts, visas, ID renewals, and other government-related tasks.
• Add new services and retail products to the salon system.

Inventory and purchasing

• Respond to supplier inquiries and maintain vendor relationships.
• Create purchase orders from management-approved requisitions and regularly update the inventory sheet.

Other duties

• Coordinate necessary repairs with maintenance personnel and oversee work when required.
• Prepare accommodation for new team members.
• Collaborate with marketing personnel on Instagram, TikTok, Facebook, and other social media posts.
• Support the reception team when needed.

Qualifications

• Previous experience as an Administrative Assistant or in a similar role.
• Strong organization, multitasking, and attention to detail.
• Proficiency in accounting software and Microsoft Office Suite, including Excel, Word, and Outlook.
• Excellent written and verbal communication; ability to work independently and within a team.
• English is required.

Workplace

• Work location is in person.

Compensation and employment

• Full-time position.
• Pay is QAR 2,800–4,000 per month.