Administrative Assistant III

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters and in some cases supervises other Administrative Assistants.

The Administrative Assistant III will perform general office duties and support for the site based FM Team in accordance with BGIS standards and procedures.

Duties performed may include word processing, report development, file organization and maintenance, operation of office equipment, answering telephone and greeting visitors. Duties also include processing accounts payable invoices, maintain safety records, manage on site Worker’s Compensation files, and assist with payroll issues, management of Computerized Maintenance Management System (CMMS) and maintaining training records which may include opening and closing work orders, maintaining equipment status, managing work order back log, and maintaining inventory tracking and purchasing systems.

KEY DUTIES & RESPONSIBILITIES

Carry out the day-to-day execution of clerical duties to ensure BGIS operations are provided with administrative support

Coordinate regional reports and perform preliminary analysis

Coordinate corporate initiatives throughout the region

Track regional priorities and ensure that information is tracked and compiled as requested

Coordinate ESAT information and dissemination

Coordinate regional conferences/meetings; prepare logistics and develop preliminary agenda

Prepare initial content of newsletter/communications for the region (i.e. Vision Articles, Tenant Newsletters, etc.)

Prepare/review information prior to Portfolio Manager’s approval of documents regarding the accuracy of content

In some cases, enter and update Team Members’ information in HRMS.

Other related general administrative duties as required

Other duties as assigned

KNOWLEDGE & SKILLS

Requires three (3) to five (5) years of administrative experience

Excellent computer skills, proficient with MS Office

Self-motivated

Ability to work independently with little or no supervision

Ability to type a minimum of 50 words per minute accurately

Excellent interpersonal skills

Problem solving skills

Effective leadership skills – may have personnel to manage

Strong time management skills and organizational skills

Strong written and verbal communication skills

Strong customer focus

Previous hospital experience is an asset

Licenses and/or Professional Accreditation

None required

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.