Administrative Assistant II, JMCRS

What you’ll do:

Education and experience

• High school diploma or GED; bachelor’s degree in Business Administration or a closely related field is preferred
• 2+ years of prior administrative experience
• Skills and abilities
• Writing skills strong enough to compose complex, executive-level correspondence, with experience in a role where business writing was a major responsibility. Writing samples may be requested during the interview process.
• Strong proficiency with the Microsoft and Apple office applications is a must, specifically the Microsoft Office Suite including Word, PowerPoint &, Excel. Experience with SharePoint, Lawson, Concur, Zoom and is preferred, plus the peripheral devices and applications of a modern office
• Proven success managing multiple projects to completion with demanding deadlines and changing priorities
• Excellent project and event management skills, and the ability to work collaboratively and lead projects of JAX-wide importance
• Clear written and verbal communication with people across a wide range of disciplines and levels of sophistication
• Strong multitasking skills, with focus and professionalism, and the flexibility and adaptability to handle shifting priorities
• Independent initiative, good judgment, and sound decision-making
• A positive, team-player demeanor in a fast-paced environment
• Excellent organization and accuracy with details
• Discretion, judgment, tact, and diplomacy in a high-profile environment
• The ability to build relationships and networks across the Laboratory
• Pay range
• Pay Range: $20.55 - $34.41 hourly
• Please provide both an updated professional resume and a cover letter

Pay range

About JAX:

About JAX:

Preferred Qualifications

• High school diploma or GED; bachelor’s degree in Business Administration or a closely related field is preferred
• Strong proficiency with the Microsoft and Apple office applications is a must, specifically the Microsoft Office Suite including Word, PowerPoint &, Excel. Experience with SharePoint, Lawson, Concur, Zoom and is preferred, plus the peripheral devices and applications of a modern office

Responsibilities

• Serve as the primary contact for the senior leader of the JMCRS Animal Program and for the site management team
• Assist with the extended workflow of animal operations management and other coordination
• Anticipate the needs of the senior-level people you support and stay a step ahead
• Gather and assemble information from a wide variety of sources in response to site initiatives
• Compile that information into clear reports and presentations, delivered on time for review
• Respond professionally to routine and non-routine correspondence, including executive-level writing
• Schedule meetings and prepare agendas
• Arrange travel and prepare itineraries as requested, with extended support for senior managers visiting or traveling
• Schedule and host visitors, and manage Ellsworth special events in collaboration with the site team
• Help to plan and orchestrate facility-wide events, including meetings, workshops, luncheons, and more
• Book conference rooms and build detailed itineraries
• Manage projects as needed, including working with vendors on site needs
• Collaborate on a variety of special projects as they come up
• Maintain sensitive files with care and confidentiality
• Answer and direct incoming phone calls
• Set up video meetings
• Process and approve travel and expense reports and expenditures for reimbursement