Administrative Assistant

Role overview

Responsibilities

• Manage calendars, schedule meetings, book rooms, and coordinate with US and EMEA teams across time zones.
• Organize meetings, reviews, and all-hands sessions; send invitations, prepare agendas, take notes, and follow up on action items.
• Coordinate events, recognition activities, offsites, training, vendors, catering, and logistics.
• Process purchase requests, invoices, and expenses; track approvals and manage procurement and vendor relationships.
• Support onboarding and departures with equipment, access, badges, and facilities coordination.
• Maintain trackers, distribution lists, SharePoint sites, and Teams channels.
• Book travel and visas; prepare basic leadership reports using Excel and PowerPoint.
• Coordinate department financial, personnel, and facility operations; provide office support and complete special projects.

Experience and skills

• At least 3 years of experience is stated in the role details.
• Calendar and meeting management using Outlook and Teams: 3+ years.
• Excel and PowerPoint for trackers, reports, and presentations, including formulas, pivot tables, and formatting: 2+ years.
• Event, travel, and procurement coordination, including purchase orders, invoices, and expenses in a corporate system: 2+ years.
• SAP or Invoice are given as examples of corporate systems.

Shift

• General IST shift.