Administrative Assistant Human Resources

Administrative Assistant Human Resources

Reports To: Superintendent of Schools Work Schedule: 261 days Application Deadline: Until Filled

Position Summary Hillsdale Community Schools is seeking a highly organized, detail-oriented professional to support district human resources, payroll, and central office operations. The successful candidate will maintain accurate records, protect confidential information, and communicate effectively with employees, families, and the school community.

Key Responsibilities Human Resources and Employee Services e Prepare job postings, maintain applications, and coordinate employee onboarding, offboarding, contracts, and personnel records.

e Coordinate employee and substitute background checks, review clearance information, and maintain related records using CHRISS, ICHAT, and LARA systems as applicable.

e Coordinate substitute permits through MOECS, review new substitute approvals, reconcile EDUStaff billing, and administer Red Rover.

« Manage employee time and attendance records, leave allocations, year-end and retirement payouts, and bus driver setup in True Time.

« Coordinate employee and nonemployee badge access, workers’ compensation reporting, and quarterly unemployment reporting.

e Maintain personnel data and complete assigned reporting, including the Registry of Educational Personnel (REP), Educational Entity Master (EEM), and human resources portions of the Civil Rights Data Collection.

e Serve as Safe School Coordinator and coordinate assigned contracts and permits, including Beauty College agreements.

Payroll and Financial Support e Process district payroll; review employee time entries and maintain accurate supporting records.

e Process payroll deductions, benefit contributions, tax payments, union dues, garnishments, child support, and vendor remittances.

e Manage Michigan Office of Retirement Services (ORS) employee setup, reporting, and reconciliation; coordinate annual Form 1094-B reporting and related benefits records.

Superintendent and Board of Education Support ¢ Coordinate meetings and prepare correspondence, reports, notices, and other communications for the Superintendent.

¢ Prepare Board meeting packets, post meeting notices, attend general Board meetings, record minutes, and maintain official minutes and supporting materials.

e Maintain Board policies as directed and prepare minutes for administrative, curriculum council, and other meetings as assigned.

e Maintain district records and open enrollment applications; prepare assigned local, state, and federal reports and coordinate information with the Michigan Department of Education.

e Assist the Superintendent with personnel matters, records requests, and communication with district legal counsel as directed.

e Coordinate special projects and perform other duties assigned by the Superintendent.

Qualifications and Skills e Experience in administrative support, human resources, payroll, or a related field preferred; school district experience is desirable.

e Strong computer, spreadsheet, data entry, and records management skills; ability to learn district software and reporting systems.

e Excellent written and verbal communication, organizational skills, accuracy, and attention to deadlines.

e Ability to work independently, manage changing priorities, and remain calm, courteous, and tactful under pressure.

e Demonstrated integrity, sound judgment, confidentiality, and the ability to build effective working relationships.

e Willingness to obtain a notary public commission and attend training to maintain current skills.

How to Apply Submit resume and letter of interest to Ted Davis, Superintendent Hillsdale Community Schools [email protected]