Administrative Assistant | HR Executive

Role overview

Responsibilities

• Support management and internal teams; manage schedules, meetings, correspondence, and administrative arrangements.
• Prepare reports, presentations, spreadsheets, notices, and communications; maintain filing systems, company records, candidate trackers, and ATS information.
• Handle calls, emails, inquiries, meeting logistics, agendas, minutes, and follow-up actions; coordinate office supplies, facilities, vendors, and purchase requests.
• Support job postings, sourcing, CV screening, interview coordination, candidate communications, employment documents, onboarding, and orientation.
• Maintain confidential employee records and HR databases; assist with attendance, leave, payroll documentation, and other HR processes.
• Coordinate employee communications, events, training, workshops, performance-review administration, and HR reporting.
• Work with Finance, IT, Facilities, Recruitment, and other teams; support HR and administrative process improvements.

Requirements

• Proven experience in administrative support, HR, HR administration, office administration, recruitment, or a related role.
• Strong organization, time management, multitasking, communication, interpersonal skills, and attention to detail.
• Good understanding of basic HR processes, recruitment, employee administration, and workplace procedures.
• Recruitment-support experience including CV screening, interview coordination, candidate communication, and onboarding is preferred.
• Professionalism, discretion, confidentiality, integrity, and ability to work independently and with teams.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Microsoft Teams, and Google Workspace.
• HRIS, ATS, CRM, payroll, or employee-management platform experience is an advantage; relevant reporting, document management, filing, and administrative knowledge is required.
• HR-reporting or recruitment-documentation experience is an advantage; experience in listed professional or corporate environments is preferred.
• A relevant diploma or bachelor's degree is preferred; related HR, recruitment, administration, or payroll certifications are an advantage.

Development and benefits

• Offers hands-on exposure to HR, recruitment, administration, employee operations, onboarding, and office management.
• Career development may lead to HR executive, coordinator, specialist, generalist, recruitment consultant, or HR manager roles.
• The posting mentions training, certifications, mentorship, competitive compensation, performance incentives, and benefits; no salary amount or cadence is specified.