Administrative Assistant

Provide administrative support to the Assistant Director of Judicial District Operations and Programs and Judicial Program Administrators.

Interact professionally with judges, court administrators, and various judicial departments.

Coordinate departmental calendars by reserving conference rooms, scheduling conference calls, arranging meetings or virtual meetings, and adding events to the calendar.

Prepare and print materials for conferences and events. Coordinate meetings and educational seminars, including collaborating with off-site facilities to arrange food, lodging, meeting space, parking, and technical needs. Oversee the registration table at off-site events.

Update and maintain two PACourts Apps, the President Judge and District Court Administration Resources app and the Office of Behavioral Health Resources app.

Perform data entry, compile and present data using insightful spreadsheets, queries, and reports while checking for discrepancies and ensuring compliance with project guidelines.

Format, create, and proofread documents, spreadsheets, reports, and presentations using Microsoft Word, Excel, Adobe PDF, and PowerPoint for staff. Use Adobe to create and maintain fillable forms.

Update department lists, forms, and resources. Scan and save information electronically to reduce hard copy storage.

Arrange travel accommodations for the department and prepare, review, and process expense vouchers for attendees of the Judicial District Operations and Programs’ events.

Organize and distribute incoming correspondence. Review and respond to correspondence, Outlook email inboxes, and phone communications. Disseminate questions on the District Discussion listserv and post responses to the App.

Monitor the department's inventory of supplies and forms. Manage requests and orders for new or replacement items.

Maintain the data in the Name and Address System (NAS) to ensure it is current and consistent with Workday data.