Administrative Assistant

About the Department

The position serves as the primary liaison between the University administration, faculty, students, and Army ROTC cadre.

The assistant works with minimal supervision, exercising initiative and discretion to manage day-to-day operations.

Hampton University is seeking an administrative assistant who will assist the Department of Military Science in the performance of various administrative and clerical support tasks.

The position serves as the primary liaison between the University administration, faculty, students, and Army ROTC cadre.

The assistant works with minimal supervision, exercising initiative and discretion to manage day-to-day operations.

Hampton University is seeking an administrative assistant who will assist the Department of Military Science in the performance of various administrative and clerical support tasks.

Maintains the Chair’s calendar of meetings, presentations, and deadlines.

Performs all clerical tasks, including typing, copying, retrieving, sorting and sending mail.

Assists in the preparation of meetings and events including school and committee meetings organized by the Department of Education.

Take the meeting minutes for the Department of Education.

Manages front desk operations (including answering the telephone and greeting visitors at the reception area).

Sets appointments with professors for students who need advisement or issues resolved.

Provides information and referrals to faculty.

Prepares presentation materials including power point presentations and handouts.

Collects and disseminates department-related information.

Interfaces with repair personnel, vendors, delivery personnel, and equipment-service providers.

Other duties as assigned by the Department Chair.

• Maintains the Chair’s calendar of meetings, presentations, and deadlines.
• Performs all clerical tasks, including typing, copying, retrieving, sorting and sending mail.
• Assists in the preparation of meetings and events including school and committee meetings organized by the Department of Education.
• Take the meeting minutes for the Department of Education.
• Manages front desk operations (including answering the telephone and greeting visitors at the reception area).
• Sets appointments with professors for students who need advisement or issues resolved.
• Provides information and referrals to faculty.
• Prepares presentation materials including power point presentations and handouts.
• Collects and disseminates department-related information.
• Interfaces with repair personnel, vendors, delivery personnel, and equipment-service providers.
• Other duties as assigned by the Department Chair.

Proficiency in Microsoft Office Strong interpersonal skills.

Strong communication skills.

The ability to work independently and as a member of a team.

Demonstrated initiative and sense of ownership for projects.

Able to work at Hampton University in person.

• Proficiency in Microsoft Office
• Strong interpersonal skills.
• Strong communication skills.
• The ability to work independently and as a member of a team.
• Demonstrated initiative and sense of ownership for projects.
• Able to work at Hampton University in person.

High School Diploma or equivalent Compose emails and brief memos using appropriate grammar

• High School Diploma or equivalent
• Compose emails and brief memos using appropriate grammar

We offer a complete benefits package to full-time employees and part-time employees who regularly work 20 hours or more per week including health care, dental, vision, retirement, life insurance, short-term disability, long-term disability, legal insurance, accident, critical illness, hospitalization, tuition remission, holidays, vacation, and sick leave. To learn more details, visit our website: https://home.hamptonu.edu/hr/benefits/ .