Administrative Assistant

Key Responsibilities

• Serve as the primary point of contact for undergraduate student inquiries, providing information on programs, registration, academic policies, scholarships, and university procedures.
• Coordinate advising operations, including triaging student requests, scheduling meetings for advisors and program staff, and supporting student success initiatives and events.
• Maintain and manage student records, correspondence, program documentation, transfer credit information, and academic administration processes.
• Collect, analyze, and report on student and program data, including work-term eligibility, advising metrics, surveys, and convocation reviews
• Provide administrative support for undergraduate governance by coordinating committee meetings, preparing agendas and minutes, tracking decisions, and supporting institutional reporting requirements.
• Assist with curriculum reviews, course evaluations, timetable management, academic integrity processes, program quality assurance, and student recruitment activities.

Required Qualifications

• Business/office administration program with three to five years’ administrative experience (or equivalent combination of training and experience).
• Strong organizational skills with the ability to coordinate multiple priorities, projects, and deadlines.
• Excellent interpersonal and communication skills, with the ability to work effectively with students, faculty, and staff.
• Demonstrated ability to work independently, exercise sound judgment, and take initiative with minimal supervision.
• Demonstrated accuracy and attention to detail when managing records, reports, meeting documentation, and academic program information.
• Ability to collect, analyze, interpret, and present data to support student services, program administration, and decision-making.

Assets