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Administrative Assistant

Dalhousie University
Halifax, CAN
Part Time, Contract
Mid · 3+ years experience
Onsite
CAD 27.6-34.94 hourly / hour
Discovered 1 months ago
Chrome River

Full Job Posting

Key Responsibilities

  • Coordinate and support the department’s seminar program, including scheduling guest speakers, managing travel logistics, preparing promotional materials, coordinating event technology, and organizing related student engagement activities.
  • Process and administer travel and reimbursement claims for faculty, students, external guests, and other claimants through Chrome River, ensuring accuracy, compliance, and timely resolution of issues.
  • Maintain departmental records, distribution lists, SharePoint content, and documentation, while providing administrative support for meetings, projects, and departmental operations.
  • Coordinate departmental events and activities by arranging venues, catering, communications, supplies, and logistics to support successful program delivery.
  • Manage printing, copying, and office supply requirements, including the preparation of instructional, examination, and other departmental materials.
  • Support the development and maintenance of the department’s website and SharePoint environment by updating content, managing permissions, providing user support, and ensuring compliance with records management and privacy requirements.

Required Qualifications

  • Business/Administrative Professional program with three years’ previous experience working in an office environment (or an equivalent combination of training and experience).
  • Excellent communication and organization skills.
  • Proven attention to detail and the ability to work independently.
  • Proficiency in MS Office.

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