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Administrative Assistant

Boston Consulting Group
Gurugram, IND
Full-time
Mid · 4+ years experience
Onsite
Discovered 4 days ago

Full Job Posting

What You'll Do

  • As an Administrative Assistant (AA), you will provide high-quality administrative and operational support to multiple senior stakeholders across global regions, including APAC, EMESA, and the US. You will serve as a trusted business partner, enabling stakeholders to operate effectively by proactively managing day-to-day administrative priorities in a fast-paced, dynamic environment.
  • At BCG, Administrative Assistants are integral members of the Business Services Team (BST). We encourage continuous learning and professional development, empowering AAs to build new capabilities and grow alongside the evolving needs of the business.
  • In this role, you will take ownership of complex calendars and schedules, anticipate stakeholder needs, coordinate activities across multiple times zones, and manage confidential information with professionalism, sound judgment, and discretion.
  • By providing seamless administrative support, you will help maximize stakeholder productivity and enable leaders to focus on strategic and value-added priorities.
  • You will collaborate closely with Administrative Assistants and business support colleagues across BCG's global organization to ensure seamless coverage, knowledge sharing, and consistent service delivery. As business needs evolve, you may also provide backup support and undertake additional responsibilities assigned by your manager.
  • Executive & Calendar Management: Proactively manage complex calendars, prioritize competing demands, coordinate meetings across multiple global time zones, and optimize stakeholders' time through effective scheduling, planning, and coordination.
  • Stakeholder Partnership: Build trusted relationships with senior stakeholders and cross-functional teams by delivering responsive, reliable, and professional support while exercising sound judgment, confidentiality, and discretion in all interactions.
  • Travel & Expense Management: Coordinate end-to-end domestic and international travel, prepare and manage travel itineraries, process expense reports accurately and in a timely manner and proactively resolve travel-related issues to ensure a seamless stakeholder experience.
  • Operational Support: Deliver high-quality administrative support through meeting and event coordination, preparation of business documents and presentations, maintenance of accurate records, and continuous process improvement. Collaborate closely with the Administrative Assistant community to ensure seamless coverage, knowledge sharing, and consistent service excellence.

What You'll Bring

  • Bachelor's degree or equivalent qualification.
  • 4+ years of professional experience in a multinational organization, professional services, or a similar fast-paced environment.
  • Experience supporting global stakeholders and managing competing priorities in a fast-paced environment is an advantage.
  • Prior experience in an administrative, executive support, or coordination role is preferred.
  • Excellent verbal and written communication skills.
  • Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
  • Additional info
  • You're Good At
  • Thriving in a fast-paced, dynamic, and service-oriented environment while managing multiple priorities.
  • Building trusted relationships with senior stakeholders through professionalism, responsiveness, reliability, and a customer-first mindset.
  • Applying policies and guidelines with appropriate flexibility while upholding BCG's values and culture.
  • Working effectively within a complex, matrixed, and global organization.
  • Managing competing priorities with excellent organizational and time management skills.
  • Handling sensitive and confidential information with discretion and integrity.
  • Communicating effectively with stakeholders across cultures, geographies, and organizational levels.
  • Collaborating across teams by sharing knowledge, supporting colleagues, and contributing to a positive, high-performing team culture.
  • Key Competencies
  • Strong interpersonal skills with the ability to build effective relationships across all organizational levels.
  • Excellent planning, organizational, and prioritization skills with strong attention to detail.
  • Demonstrates ownership, accountability, reliability, and a strong commitment to delivering results.
  • Demonstrates a proactive mindset by anticipating stakeholder needs, identifying opportunities for improvement, and delivering value-added support.
  • Strong customer service mindset with a commitment to delivering exceptional stakeholder experiences.
  • Ability to remain calm, adaptable, and resilient under pressure.
  • Demonstrates sound judgment, professionalism, and the highest standards of ethics and confidentiality.
  • Excellent written and verbal communication skills.
  • Strong collaboration and teamwork capabilities.
  • Excellent time management skills with the ability to prioritize multiple competing deadlines while maintaining accuracy and quality.
  • At BCG, our people and relationships are at the heart of everything we do. We believe that in-person collaboration plays an important role in our culture, mentorship, and professional development.
  • For this role, you will generally be expected to work from a BCG office or in person with clients on a regular basis (typically around 50% of working time), depending on business needs and in line with local policies and practices.
  • We aim to provide a dynamic and collaborative environment that fosters connection and teamwork.
  • Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
  • BCG is an E - Verify Employer. Click here for more information on E-Verify.

Preferred Qualifications

  • Prior experience in an administrative, executive support, or coordination role is preferred.

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