{bc}
Apply
greenhouse

Administrative Assistant

Verition Fund Management
Greenwich, USA
Entry · 0–5 years experience
Onsite
USD 80000-100000 / year
Discovered 1 weeks ago

Full Job Posting

Responsibilities

  • Manage the Business Head’s calendar, coordinating internal and external meetings across time zones, resolving scheduling conflicts, and accommodating changing priorities.
  • Coordinate meeting logistics, including conference room reservations, attendee communications, materials, and catering as needed.
  • Arrange office access and visitor passes, reserve office space and meeting rooms, and liaise with reception and office management to ensure a seamless experience for the Business Head and guests.
  • Make lunch and dinner reservations and coordinate catering, accounting for timing, location, dietary requirements, and attendee preferences.
  • Arrange travel and accommodations for candidates attending interviews with the Business Head, prepare itineraries, communicate logistical details, and manage changes as needed.
  • Reconcile corporate credit card transactions, collect receipts, prepare expense reports, and resolve discrepancies in accordance with firm policies.
  • Maintain accurate records of reservations, travel arrangements, and expenses, ensuring timely follow-through on outstanding items.
  • Coordinate with colleagues, internal support teams, and external vendors on the Business Head’s behalf.
  • Anticipate scheduling and logistical needs, identify potential issues, and take initiative to keep the day running smoothly.
  • Handle ad hoc administrative requests and projects, managing confidential information with discretion and professionalism.

Qualifications

  • 0-5 years of experience in administrative support, executive assistance, or a related role; recent graduates are welcome to apply.
  • Strong organizational and time management skills, with the ability to prioritize competing requests and meet deadlines.
  • Excellent attention to detail and a commitment to accuracy across scheduling, reservations, travel, and expenses.
  • Excellent written and verbal communication skills and a professional approach to interacting with colleagues, candidates, and external contacts.
  • Sound judgment and discretion when handling confidential or sensitive information.
  • A proactive, service-oriented approach, with the ability to anticipate needs, solve problems, and follow tasks through to completion.
  • Proficiency in Microsoft Office, particularly Outlook, Word, and Excel, and the ability to learn new systems quickly.
  • Ability to work independently and collaboratively in a fast-paced, dynamic environment, remaining composed and adaptable as priorities change.
  • Strong work ethic, intellectual curiosity, and a willingness to learn and take on new responsibilities.
  • Experience with calendar management, travel booking, or expense reporting systems is a plus; financial services experience is helpful but not required.
  • The annual base salary range for this position is $80,000 to $100,000 (USD). In addition to base salary, this position is eligible for a discretionary performance bonus and a comprehensive benefits package. Actual compensation offered to the successful candidate will be determined based on a variety of factors such as geographic location, work experience, qualifications, and skill level.
  • Salary Range$80,000—$100,000 USD

Preferred Qualifications

  • Experience with calendar management, travel booking, or expense reporting systems is a plus; financial services experience is helpful but not required.
  • The annual base salary range for this position is $80,000 to $100,000 (USD). In addition to base salary, this position is eligible for a discretionary performance bonus and a comprehensive benefits package. Actual compensation offered to the successful candidate will be determined based on a variety of factors such as geographic location, work experience, qualifications, and skill level.

Apply for this job in 1 click

Skip the repetitive application forms

Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.

Sarah M.James T.Maya R.

Trusted by over 500,000 job seekers on Base Career

Start Free Today

More from this employer

More jobs at Verition Fund Management

Treasury Associate

London, GBR

Discovered 4 days ago

Semiconductor Analyst

Greenwich, USA

Discovered 1 weeks ago

2027 Technology Internship (London)

London, GBR

Discovered 3 weeks agoInternship