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Administrative Assistant
BryceTech
Frederick, USA
Full-time
Junior · 2+ years experience
Onsite
Discovered 2 weeks ago
Communication
Key Skills for This Role
Communication
Full Job Posting
Key Responsibilities
- Executive and Administrative Support
- Provide day-to-day administrative support to JPL ET senior leadership and program offices, coordinating closely with the JPL ET Administrative Assistant to ensure consistent and efficient office operations
- Manage leadership and team calendars, including scheduling meetings, tracking daily activities and leave schedules, and coordinating upcoming events and engagements
- Serve as a primary point of contact for office communications by answering telephone calls, relaying messages, greeting and escorting visitors, and facilitating communication across program areas
- Establish and implement standardized administrative practices that promote quality, efficiency, and alignment with organizational and Department of Defense (DoD) priorities
- Provide administrative support for conferences, off-site meetings, special events, and other organizational activities
- Travel and Document Management
- Serve as a Defense Travel Administrator (DTA) supporting program offices and managing travel requirements within the Defense Travel System (DTS)
- Coordinate and execute domestic and international travel arrangements for ET senior leadership, including travel authorizations, orders, vouchers, passport processing, and related documentation.
- Support document staffing and task tracking through the Document Staffing Task Management System
- Draft, edit, format, review, staff, and maintain a variety of organizational documents, including memorandums, correspondence, briefings, information papers, issue papers, reports, and meeting minutes
- Review documents and presentations for accuracy, grammar, spelling, formatting, style, and overall quality
- Maintain organized electronic and hard-copy files in accordance with organizational records management practices
- Meeting and Conference Coordination
- Coordinate and facilitate staff meetings, senior-level engagements, classified and unclassified visits, conferences, and other organizational events
- Manage all meeting logistics, including reserving conference rooms, arranging teleconference/video teleconference/web conference capabilities, preparing agendas, distributing meeting notifications, and coordinating required materials
- Collect and consolidate presentation slides, briefing materials, read-aheads, and other supporting documentation from appropriate points of contact, ensuring materials are distributed to leadership at least 24 hours before scheduled meetings
- Prepare meeting spaces, verify audiovisual equipment and connectivity, and provide technical and administrative support during meetings
- Attend meetings as required, document key discussions and decisions, and prepare and distribute meeting minutes in accordance with applicable security and handling requirements
- Coordinate facility and logistical requirements to support successful execution of meetings, conferences, and senior-level engagements
- Security and Organizational Compliance
- Follow all applicable organizational, Department of War (DoW), Army, and security policies, procedures, templates, and administrative best practices
- Ensure appropriate security measures and protocols are followed when coordinating classified meetings, visits, and organizational activities
- Conduct daily physical security checks on a rotating basis and report any concerns or discrepancies through established channels
- Notify the organization's security department of foreign national visitors within required timeframes and complete all associated documentation in accordance with established procedures
- Successfully complete all required training associated with the position
- BryceTech offers a full range of benefits, including competitive salary, a comprehensive health plan including dental and vision coverage, company-paid life & disability insurance policies, 401(k) plan with company match, and an educational reimbursement program.
- All your information will be kept confidential according to EEO guidelines.
- BryceTech is a trusted leader in complex technology domains, delivering data-driven solutions in aerospace, biosecurity, and defense. We specialize in systems engineering, advanced analytics, R&D programs, and strategic advisory support. Our clients – including NASA, DoD, HHS, DHS, and other civil and national security agencies – rely on us to drive mission success and accelerate innovation.
- BryceTech has been recognized in the Washington Technology Fast 50 ranking of top high-growth small businesses for five consecutive years and received a GovCon Contractor of the Year Award in 2025, underscoring our strong growth, competitive positioning, and excellence in federal contracting. With a proven track record of winning sought-after contracts, scaling high-performance teams, and executing on critical government missions, BryceTech presents a compelling opportunity for strategic partnerships in the GovCon space.
Qualifications
- Active DoW Secret clearance or above
- Strong communication skills, both orally and in writing
- Possess a working knowledge of Department of War (DoW) classified document handling procedures
- 2 years' experience utilizing Microsoft Office suite of products
- Experience working with the Defense Travel System (DTS)
- Valid Driver’s License
About BryceTech
Aerospace150 employeesFounded 2017
Engineering and analytics services for aerospace and defense agencies.
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