Administrative Assistant, Food and Beverage "Saudi Only"

About This Role

Company Description “A passion for perfection”

Swissôtel Hotels & Resorts is a distinctive group of deluxe hotels where we put the emphasis on our people. We strive to provide a motivating and rewarding environment that attracts inspired and talented people who are willing to bring news ideas, use and develop their knowledge to reinvent their career path.

Swissôtel Al Maqam is Swissôtel’s Second hotel to open in Saudi Arabia. The hotel offers 1624 elegant rooms and suites with modern design, complementing the values of today’s Arab culture.

As part of the prestigious Abraj Al Bait complex, the deluxe Swissôtel Al Maqam is a contemporary five-star hotel located in close proximity to the holy Masjid Al Haraam, overlooking the Ka’aba and the Grand Mosque.

Swissôtel Al Maqam is part of a new urban development, including two restaurants, one executive lounge, two meeting rooms and a business center. It has private entrances that make it easier for our valuable gusts to reach Al Masjid Al Haram.

Job Description Reporting to the Director of Food & Beverage, responsibilities and essential job functions include but are not limited to the following:

Consistently offer professional, friendly and engaging service

Oversee the F&B department in the day-to-day operation of the department

Provide all office administration duties such as written correspondence, mail, photocopying and ordering office supplies

Assist with and support staff events

Maintain confidential filling system for correspondence, policies, standards, regulations and various matters related to the office

Organize and execute administrative systems & procedures and perform necessary supportive duties.

Coordinate and support all aspects of F&B activities.

Serve as a principal source of information for the team.

Follow departmental policies and procedures

Follow all safety policies

Other duties as assigned

Qualifications

• Excellent interpersonal and communication skills.
• Ability to prioritize work in an environment with multiple interests.
• Ability to handle complex and confidential information with discretion.
• 1+ year experience in a hotel environment.
• Bachelor's Degree and/or Hotel Management Degree, preferred.
• Excellent communication skills (verbal & written).
• Knowledge of MS Word, Excel, PowerPoint, Windows.
• Knowledge of Opera in multiple platforms.
• Proactive and highly detail-oriented with excellent organizational skills.
• Ability to manage multiple functions and projects while meeting deadlines.

Additional Information

• Prior experience working with Opera or a related system
• Fluency in English