Administrative Assistant Event Coordinator

Role overview

Responsibilities

• Schedule meetings, maintain event calendars, prepare documents, and update databases.
• Coordinate venue bookings, supplier communications, and equipment requirements.
• Assist with guest lists, invitations, and on-site registration.
• Liaise with internal teams and external partners, respond to client inquiries, and follow up on event actions.
• Support event setup, assist attendees, and help resolve operational issues during events.

Qualifications

• Skills in event planning and event management for coordinating logistics, timelines, and resources.
• Strong communication and customer service skills for clients, vendors, and attendees.
• Sales-related skills to support proposals, upselling, and client relationships.
• Proficiency with MS Office or Google Workspace and basic familiarity with event management software.
• Strong organization, attention to detail, and ability to manage multiple tasks under time constraints.
• Comfort working on-site at events, including occasional evenings or weekends as required.
• Previous events, hospitality, or administrative support experience is preferred; a related diploma or degree is an advantage.