Administrative Assistant

We're hiring a detail-oriented Administrative Assistant to support our agents and management with property listings, documentation, and day-to-day administrative operations.

This is a hands-on role for someone who already knows the Dubai real estate admin process — especially Property Finder, Bayut, Trakheesi, and CRM systems.

· Manage and upload sales and rental property listings on Property Finder, Bayut, the company website, and internal CRM

· Proofread and format property descriptions, listing details, and marketing information

· Check listing documents, photos, permits, QR codes, and forms before publishing

· Apply for and update Trakheesi permits — including price changes, relisting, and amendments

· Process agent requests related to listings, property records, price changes, and status updates

· Monitor listing quality, verification status, TruCheck eligibility, and portal compliance

· Upload, organise, and maintain property photos and documents in the CRM and shared folders

· Support agents with CRM navigation and listing queries

· Maintain accurate Excel trackers, reports, and internal records

· Provide general administrative and operational support to agents and internal departments, including coordinating requests and assisting with day-to-day office requirements

What we're looking for

· Minimum 1 year of UAE-based real estate administration experience

· Hands-on experience with Property Finder, Bayut, and Trakheesi

· Familiar with Forms A, B, F and standard real estate documentation

· Strong Microsoft Excel, Word, and Outlook skills

· Excellent written and verbal English

· High attention to detail and ability to manage multiple deadlines

· Immediate joiners preferred; candidates with a short notice period will also be considered.

· Positive, proactive team player