Administrative Assistant

Role overview

Responsibilities

• Manage the CEO’s appointments, meetings, reminders, and follow-ups; assist with daily business and administrative tasks.
• Organize company documents, files, reports, and records, and draft emails, letters, quotations, reports, and office documents.
• Coordinate with banks, government service centres, suppliers, customers, agencies, and other business contacts.
• Assist with employee visa and Emirates ID processes, medical tests, related paperwork, trade licence renewals, and company documentation.
• Support import, export, shipping, and logistics documentation; coordinate with transporters, clearing agents, warehouses, customers, and suppliers.
• Maintain invoice, purchase order, delivery note, contract, and payment records; follow up on payments, approvals, applications, and deliveries.
• Support warehouse coordination and basic stock or delivery records; visit banks, government offices, warehouses, or service centres when necessary.
• Handle confidential information responsibly and complete other reasonable tasks assigned by the CEO.

Candidate requirements

• Good spoken and written English; strong communication and coordination skills.
• Basic knowledge of Microsoft Word, Excel, email, and document management.
• Organized, responsible, punctual, attentive to detail, and able to manage multiple tasks independently and follow up without constant reminders.
• Willingness to learn and take responsibility; professional attitude.
• Experience in an Executive Assistant, Personal Assistant, Secretary, Administrative Assistant, or Office Coordinator role is preferred.
• Knowledge of UAE visa procedures, banking documents, logistics, or import/export processes is advantageous.
• A valid UAE driving licence is advantageous but not mandatory.

Employment and compensation

• The role is full-time.
• Salary is AED 3,000–4,000 per month, depending on experience, knowledge, and skills.

Application

• Applicants are asked to provide their CV, current location, visa status, expected salary, availability, notice period if applicable, and relevant administrative experience.