Administrative Assistant

Overview

• Supports daily operations by handling administrative tasks, coordinating logistics, managing documents, and assisting with finance and HR processes to ensure smooth and efficient office functioning.
• Coordinate courier bookings (local/international) with proper documentation and timely dispatch.
• Manage office supply procurement and distribution; responds promptly to staff requests.
• Monitor the general mailbox and forward emails to relevant departments.
• Track and distribute promotional items and corporate gifts.
• Prepare and submit credit application forms for vendor onboarding.
• Draft and issue formal letters (dispatch, invitation, NOC, authorization).
• Assign drivers for tasks like cheque deposits, document pickup, and shipments; maintain driver schedules.
• Organize sales-related documents from the Stores Department.
• Maintain electronic and physical filing systems for all admin records.
• Liaise with IT for technical issues and support requests.
• Coordinate with DEWA supplier account applications and related follow-ups.
• Prepare and reconcile petty cash for travel and operational expenses.
• Process monthly payments (eg DEWA, Etisalat) and courier bills.
• Record, scan, and file issues and cancelled cheques.
• Support the preparation and submission of monthly sales invoices and FTA documentation.
• Compile card and cash transaction records for finance processing.
• Maintain asset records, including additions, disposals, and issuances.
• Coordinate SIM card requests and telecom account applications for staff.
• Top up Salik and VIP accounts, ensuring sufficient balances.
• Handle MOFA attestation for personal, academic, and commercial documents.
• Manage renewals for vehicle insurance, registrations, tenancy, and service contracts.
• Register Salik tags and company vehicles via government portals.
• Track AC maintenance, visa charges, and stamp handovers for admin records.

Job Type: Full-time

Application Question(S)

• Are you available to join immediately?