Administrative Assistant-Construction
Role Overview
We are seeking a highly organized Administrative Assistant to provide onsite support to a project team in Wilmington, DE. This role will serve as the primary administrative resource for the project, supporting daily operations, coordinating meetings, managing documentation, and ensuring efficient communication among team members and consultants. Construction administration experience is preferred but not required.
Key Responsibilities
Provide administrative support to the project team and leadership
Coordinate and schedule meetings, prepare agendas, and capture meeting minutes
Manage project documentation and maintain organized filing systems
Support PM Web and other project management platforms, including document tracking and updates
Coordinate with consultants, vendors, and project stakeholders
Prepare presentations, reports, and other project-related materials
Track action items and assist with follow-up activities
Manage calendars, correspondence, and other day-to-day administrative functions
Assist with special projects and additional administrative tasks as needed
Key Skills for This Role
Full Job Posting
Overview
We are seeking a highly organized Administrative Assistant to provide onsite support to a project team in Wilmington, DE. This role will serve as the primary administrative resource for the project, supporting daily operations, coordinating meetings, managing documentation, and ensuring efficient communication among team members and consultants. Construction administration experience is preferred but not required.
Key Responsibilities
Provide administrative support to the project team and leadership
Coordinate and schedule meetings, prepare agendas, and capture meeting minutes
Manage project documentation and maintain organized filing systems
Support PM Web and other project management platforms, including document tracking and updates
Coordinate with consultants, vendors, and project stakeholders
Prepare presentations, reports, and other project-related materials
Track action items and assist with follow-up activities
Manage calendars, correspondence, and other day-to-day administrative functions
Assist with special projects and additional administrative tasks as needed
Qualifications
- 2+ years of administrative support experience, preferably within construction, engineering, or a project-based environment
- Strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Experience with PM Web or other project management/document management systems preferred
- Excellent verbal and written communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Professional demeanor and strong interpersonal skills
- One Team. Shared Success.SM At Group PMX, we are more than just a project, program, and construction management company; we are a community of passionate professionals dedicated to delivering innovative solutions and creating collaborative environments that promote better project performance outcomes for our clients and partners. Our core purpose is to build, align, and coordinate high-performance teams around a "project-first thinking culture." We foster a “one team” environment where every team member, from entry-level to senior management, plays a crucial role in our success.
- With a portfolio of over 1,000 projects for public, private, and nonprofit owners in buildings, infrastructure, and energy markets, we have a proven track record. Our services are tailored to meet our clients where they are, providing the talent, tools, and technology they need to keep moving forward. Whether managing the execution of projects, offering a suite of support services, or advising during critical project phases, we continuously strive for excellence. Our efforts have been widely recognized, and in 2025, ENR New York named us on its list of Top Contractors for the sixth consecutive year.
- Group PMX is a certified MBE, DBE, SBE, and LBE firm.
- Group PMX is a proud Equal Opportunity Employer
About Group PMX
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