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Administrative Assistant

NOV
Conroe, USA
Full-time
Mid
Onsite
Discovered Today

Full Job Posting

Qualifications

  • High School diploma or equivalent
  • Highly motivated, organized individual able to work effectively with minimal supervision
  • Strong interpersonal, customer service, and communication skills
  • Ability to multitask.
  • Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

Responsibilities

  • Comply with all NOV Company and HSE policies and procedures.
  • Must possess and demonstrate critical thinking skills as well as excellent organizational skills.
  • Work with Accounting and Quality on all audits. Work with the credit department to set up new customers,
  • update existing customers and resolve any AR issues.
  • Assist with and track revenue and budgeting for the region.
  • Assist the Regional Manager with reports and scheduling.
  • Fill out payroll information on Kronos every Monday before 8:30 AM
  • Set up new clients, vendors, and accounts as needed.
  • Work closely with the field service team to ensure the accuracy of transactions and keep them up-to-date on
  • changes in policies
  • Prepare billing tickets as soon as needed and send them for approval and signature.
  • Process signed billing tickets as soon as they are received from the field for invoicing.
  • Process supplier invoices on time for payments.
  • Maintain documentation for billing including scanning, filing, mailing, and maintaining needed files.
  • Set up rig profiles and routinely audit the profiles for accuracy.
  • Serve as the liaison between the supervisors, managers, technicians, and other company personnel. Relay
  • messages and instructions.
  • Type and distribute information; organize and maintain filing systems; prioritize and annotate mail.
  • Organize the workplace and help keep it clean and tidy.
  • Perform other work-related tasks as assigned.

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