Administrative Assistant

At Kirkland & Ellis, we don’t just meet the standard for legal excellence — we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 24 offices worldwide. Our dedicated professionals share our lawyers’ commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.

Are you a highly organized professional who thrives in a fast-paced environment and enjoys supporting senior leaders while keeping critical processes running smoothly?

The Investment Partnerships Administration team is seeking a detail-oriented Administrative Assistant to provide essential administrative support across a variety of functions. In this role, you’ll work closely with partners, managers, clients, and internal stakeholders, helping coordinate important documentation, communications, and operational processes. This is an excellent opportunity for someone who enjoys balancing multiple priorities, maintaining confidentiality, and contributing to a collaborative, professional services environment.

• Database Coordination: Manage data entry activities within internal software systems and support related administrative processes to maintain accurate records. • Document Management: Coordinate the collection and processing of legal, financial, tax, and regulatory documents, including obtaining required signatures. • Communications Support: Draft, distribute, and manage general correspondence while serving as a professional point of contact for internal and external stakeholders. • Mailing Coordination: Organize mailings, monitor responses, and address inquiries in a timely and professional manner. • Stakeholder Collaboration: Interact regularly with senior partners, managers, clients, and team members to support business operations and workflow needs. • Administrative Support: Provide flexible, ad hoc assistance on a variety of projects and time-sensitive requests as business needs arise.

• Bachelor’s degree or equivalent experience is desired; 3+ years of experience in a professional services firm • Technical Skills: Strong proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook; experience with Dynamo or similar software is a plus. • Adaptability: Ability to quickly learn new technologies, systems, and web-based tools. • Organization & Confidentiality: Strong attention to detail with the ability to manage sensitive information and maintain confidentiality. • Independence: Self-motivated approach with the ability to work effectively with minimal supervision. • Flexibility: Willingness to support occasional time-sensitive requests outside standard business hours when needed. • Growth Mindset: Eagerness to learn new skills, take on additional responsibilities, and grow professionally over time.

If you're excited to provide high-level support, build strong professional relationships, and make a meaningful impact as an Administrative Assistant, we’d love to hear from you!

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. #LI-Hybrid #LI-MP1