Administrative Assistant

You will work closely with all departments—including leadership, sales, and service—playing a key role in coordinating service activities, maintaining organization, and supporting overall business operations.

This is not a sales or customer service–only role.

This position focuses on internal coordination, scheduling, and administrative support for service and operations in an equipment / manufacturing environment.

• Coordinate service team scheduling, including technician travel and parts availability
• Communicate with manufacturers regarding equipment orders, parts, and logistics
• Maintain accurate records and updates within CRM system
• Assist with basic bookkeeping tasks using Excel (formulas, data entry)
• Answer and direct incoming calls
• Manage incoming and outgoing mail, including bulk mailings
• Track and order office supplies
• Support internal projects and administrative tasks as needed
• 2+ years of administrative experience preferred
• Strong communication and organizational skills
• Ability to manage multiple priorities and timelines effectively
• Proficiency in Microsoft Word and Excel
• Experience working with CRM systems
• Ability to multitask and prioritize effectively in a fast-paced environment
• Positive attitude with a willingness to learn and problem-solve
• Familiarity with QuickBooks is a plus
• Experience in a manufacturing, distribution, or technical environment is a plus
• Administrative Assistant: 2 years (Required)
• Microsoft Excel: 2 year (Required)
• CRM software: 1 year (Preferred)

To apply, email your resume to [email protected] .