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Administrative Assistant

UAE University, Al Ain
Al-Ayn, UAE
fulltime
Director
2 days ago
Office ManagementSchedulingCorrespondenceRecord KeepingTravel ArrangementsMS Office Suite
Free

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Office ManagementSchedulingCorrespondence
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Job Description

  • The Administrative Assistant performs a variety of secretarial and administrative work for the department requiring initiative and independent judgment.
  • The incumbent works independently under general direction, handles problems and non-routine situations and interpret guidelines and University and department procedures.
  • Performs some or all of the duties listed below, as assigned.
  • Performs a variety of administrative and/or secretarial support activities such as composing replies to correspondence on own initiative, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources.
  • Assigns work to office staff and monitors its production.
  • Prepares or directs preparation of minutes, notices, manuals, agendas, decrees and correspondence with all supporting documentation, requiring application of a specialized knowledge of the assigned function.
  • Researches, summarizes and analyses information; compiles data to prepare special and recurring reports containing specialized information; selects relevant information from a variety of sources.
  • Screens phone calls and visitors, directing to appropriate staff or department when necessary; provides information requiring comprehensive knowledge and may interpret department policy, procedure and operations.
  • Types or word processes correspondence, reports or other documents from rough draft, corrects grammar, spelling and punctuation errors; edits wording without changing intended message.
  • Corresponds with University and department staff answering queries and providing assistance to enhance customer service and unit workflow. Develops and maintains processes and procedures for handling customer matters.
  • Takes minutes at meetings.
  • Develops presentations for meetings.
  • Schedule meetings.
  • May handle petty cash.
  • May assist the design, writing and editing of various documents and publications.
  • May administer and provide training on databases or systems which support the unit.
  • Other duties as assigned by immediate supervisor

• Microsoft Office Suite

  • Interpersonal skills
  • Knowledge of one foreign language preferably English* Baccalaureate Degree / Higher Diploma
  • 6 – 10 years relevant experience

Preferred Qualification

  • Very good command of Arabic and English spoken and written
  • Excellent command of IT skills and computer applications
  • Priority will be for National applicants
  • **Company:** UAE University, Al Ain
  • **Employment Type:** Full Time
  • **Education Level:** Bachelor
  • **Experience:** 6 Years
  • **Nationality:** Algerian
  • **Job Type:** Admin

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