indeed

Administrative Assistant

McMaster Supply Group

Dubai, UAE

Mid-Senior

Onsite

AED 2,500/month

Discovered 2 days ago

Administrative and clerical supportMicrosoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointWritten and spoken English

Full Job Posting

Provide day-to-day administrative and clerical support to management and departments.
Maintain organized physical and electronic filing systems, company records, and documentation.
Prepare, format, scan, print, and circulate business documents, reports, letters, and presentations.
Manage incoming and outgoing correspondence, emails, telephone calls, and courier deliveries.
Monitor office supplies and coordinate procurement, maintenance, and other office requirements.
Ensure administrative processes are accurate and completed within established deadlines.

Schedule meetings, appointments, and conference calls, including meeting rooms and calendar invitations.
Prepare meeting agendas, take minutes when required, and follow up on action items.
Coordinate with internal teams, clients, suppliers, service providers, and other external stakeholders.
Draft professional emails, letters, memos, and routine business correspondence.
Track pending requests, approvals, signatures, and deadlines for timely follow-up.

Maintain accurate databases, spreadsheets, registers, and administrative records.
Organize, update, and securely store documents so they are accessible to authorized personnel.
Assist with periodic administrative reports and management records.
Handle confidential company, employee, and client information discreetly.
Support document control, data entry, and record archiving under company procedures.

Provide administrative support to managers and department heads as required.
Coordinate business travel, including flights, hotels, transportation, and itineraries when necessary.
Assist with expense documentation, invoice tracking, purchase requests, and petty cash records where applicable.
Support employee onboarding logistics, including document collection, access arrangements, and workstation coordination.
Liaise with the company's PRO, authorized service providers, or relevant departments on administrative and government-related processes when required.
Assist with company events, training sessions, and internal activities; perform other reasonably assigned administrative duties.

A diploma or bachelor's degree in business administration, office management, or a related field is preferred.
Two to three years of administration, office coordination, or similar experience is preferred.
Previous UAE or GCC market experience is an advantage.
Good command of written and spoken English.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Experience with digital filing systems, spreadsheets, PDF editing, and business correspondence.
Familiarity with office procedures, vendor coordination, and document management.
Knowledge of UAE administrative processes or PRO coordination is an advantage.

Strong organizational, planning, and time-management skills, with attention to detail and accuracy.
Effective written and verbal communication and professional interpersonal skills.
Ability to prioritize, handle multiple responsibilities, and meet deadlines.
Service-oriented approach, confidentiality, problem-solving, initiative, and proactive work habits.
Ability to work independently and collaboratively in a multicultural environment.
Adaptability and willingness to learn new systems and procedures.
Arabic knowledge, ERP or CRM familiarity, supplier or courier coordination, and advanced Excel skills are preferred.

Competitive salary based on qualifications and relevant experience.
Professional and supportive working environment, with learning and career development opportunities.
Employment benefits in accordance with UAE labour laws and company policy.

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