Administrative Assistant 3 / Administrative Assistant 4

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aeronautics Systems is seeking an experienced Administrative Assistant 3 / Administrative Assistant 4 to support the ATDC team in Palmdale, California.

Key responsibilities include performance of all administrative and support functions for the director and other PM leaders inside the program area. The job will involve coordination among multiple functional organizations located across multiple campus locations and time zones. The position requires a self-motivated professional who is skilled in a full range of administrative support functions; including answering phones, ordering supplies, coordinating security related functions, travel arrangements, planning team engagement activities, filing expense reports, coordinating meetings across multiple calendars, managing/coordinating guests, supporting the program group’s day-to-day administrative needs including facility requirements, and coordinating the new employees’ onboarding process.

Essential Functions:

Manage email distribution lists

Calendar management (coordinate/sync unclassified and classified calendars)

Meeting organization

Coordinating travel arrangement including associated visit approvals and clearance transfers

Meeting planning

Travel expense report generation and closeout

Help coordinate/prepare briefing packages

Visitor coordination, arrangements, and serve as visitor liaison

General Office Management Tasks:

Assist with overseeing office moves and support facility related actions

Sometimes backfill for the administrative assistant to multiple Directors including managing calendars, coordinating travel, and creating expense reports

Be asked to work overtime from time to time

Answer questions relating to office operations and established policies and procedures.

Gather, compile, and report on information relevant to supervisors’ assignment.

The position requires a positive team player who is flexible in attitude and dedication, with the experience and ability to effectively interface with all levels of Northrop Grumman leadership and support organizations, and customer management.

This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.

Requires work in a SCI access area, cannot accommodate a hybrid/telecommute schedule.

Basic Qualifications for Administrative Assistant 3:

High School diploma/GED with at least 4 years’ experience as an administrative assistant or similar field, preferably for a large team.

Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook, and PowerPoint)

Must have active Secret Clearance with a periodic investigation within the last five calendar years

Must be able to obtain and maintain a Special Program Access

Basic Qualifications for Administrative Assistant 4:

High School diploma/GED with at least 6 years’ experience as an administrative assistant or similar field, preferably for a large team.