Administrative Assistant 3

Description

Who You Are

• Highly organized and self‐motivated; able to prioritize multiple tasks in a fast‐paced environment.
• Excellent communicator with strong written and oral skills; comfortable interacting with executives and diverse teams.
• Discreet and diplomatic, handling sensitive data with the utmost confidentiality.
• Tech ‐ savvy, quickly adopting new tools to improve efficiency.
• Team ‐ oriented, yet capable of working independently with minimal supervision.
• Education/Experience: High school diploma + 6 years admin experience or Bachelor’s degree + 2 years admin experience.
• Office Software: Advanced Microsoft Office (Word, PowerPoint, Outlook, Excel), Salesforce, SharePoint, internet/intranet, et.al.
• Virtual Meetings: Experience hosting/participating in Zoom, Teams, Skype, etc.
• Travel & Expenses: Proficient with Concur, ITRIP.
• Judgment & Confidentiality: Proven ability to handle executive‐level information with tact and discretion.
• Independent Initiative: Anticipates needs, solves problems, meets tight deadlines.
• Security Clearance: Ability to obtain and maintain a US Government clearance (up to TS/SCI).

Preferred Qualifications

• Active Top‐Secret/SCI clearance.
• Expert‐level written and verbal communication.
• Proven track record compiling reports and building presentations independently.
• Experience coordinating large on‐site/off‐site meetings or events.
• Demonstrated ability to manage several administrative projects simultaneously.
• Quick adopter of new technologies to streamline global team workflows.
• Primary Level Salary Range: $56,000.00 - $93,400.00
• The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.
• Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
• The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.
• Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

Responsibilities

• Manage the team’s calendar, travel, and expense reports.
• Organize and host in‐person and virtual meetings (Zoom, Teams, Skype); prepare agendas, minutes, and track follow‐up actions.
• Draft, proofread, and format correspondence, presentations, and reports for senior leadership.
• Serve as the central point of contact for internal and external stakeholders, handling confidential information with discretion.
• Coordinate cross‐team projects, track deliverables, and maintain SharePoint/intranet resources, and coordinating materials for export control approvals where appropriate.
• Anticipate needs, troubleshoot issues, and keep information flow timely and accurate.
• Support on‐site and off‐site events, ensuring all logistics are covered.