Administrative Analyst
Role Overview
Full-time coordinator of administrative services and office support staff within Adult Probation and Parole Services.
Provides supervision, training, and direction to office support staff responsible for reception, typing, data entry, records, filing, and general operations support.
Provides operational oversight of special administrative projects, records retention, onboarding, IT and facilities requests, asset inventory, and workspace planning.
Reports to the Deputy Director of Administrative Services; six full-time Office Support employees report to this position.
Key Skills for This Role
Full Job Posting
Position overview
Full-time coordinator of administrative services and office support staff within Adult Probation and Parole Services.
Provides supervision, training, and direction to office support staff responsible for reception, typing, data entry, records, filing, and general operations support.
Provides operational oversight of special administrative projects, records retention, onboarding, IT and facilities requests, asset inventory, and workspace planning.
Reports to the Deputy Director of Administrative Services; six full-time Office Support employees report to this position.
Essential job functions
- Oversee Office Support Unit operations and results; assign clerical and reception duties, review work, ensure coverage, monitor workflow, and uphold departmental standards.
- Coordinate client and other agency record retention, file preparation, storage, scanning, documentation, and disposal under applicable procedures.
- Order office supplies and coordinate routine procurement needs.
- Coordinate new-hire and separation paperwork, access, court documents for sworn officers, and employee credentials.
- Assist with IT and facilities requests; maintain agency asset records and coordinate technology assets and workspace layout.
- Support the leadership team by organizing meetings, preparing agendas and minutes, tracking projects and decisions, and preparing memos and reports.
Minimum qualifications
- Education equivalent to high school graduation.
- Four years of clerical and/or data-entry experience in an administrative, governmental, judicial, or law enforcement setting.
- Equivalent combinations of education, experience, and training may provide the required qualifications.
- Strong administrative, interpersonal, and organizational aptitude and ability.
Knowledge and abilities
- Comprehensive knowledge of standard clerical practices and procedures for records, documentation, and office processes in administrative, professional, governmental, and judicial offices.
- Ability to gain thorough knowledge of Adult Probation and Parole Services procedures and processing requirements.
Compensation
- Starting compensation is $44,967 annually.
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