Administrative Analyst

Job Summary

Compensation

• Monthly salary is $9,741 to $12,782.
• Annual salary is $116,892 to $153,384.

Workplace and Schedule

• Scheduled Monday through Friday with regular on-site work.
• Telework is not available.
• Work is generally 90% indoors and 10% outdoors, with some travel to City sites.

Key Responsibilities

• Prepare, monitor, and maintain departmental budgets, expenditures, financial plans, and reports.
• Coordinate purchasing, inventory controls, and staff guidance on purchasing matters.
• Ensure City and State purchasing compliance for requisitions, RFPs, RFQs, and IFBs.
• Coordinate end-to-end contract procurement and administration, including bids, proposals, evaluation teams, staff reports, purchase orders, and ongoing administration.
• Maintain vehicle inventories and support acquisition, replacement, and auction processes.
• Oversee accounts payable and accurate, timely invoice and payment processing.
• Identify opportunities to improve, streamline, and automate administrative processes.
• Manage City-issued mobile devices, including configuration, tracking, and distribution.
• Supervise a small Corporation Yard support team and assist with employee onboarding.

Additional Duties

• Design research projects and surveys; analyze data; and prepare summary reports.
• Research City Council policy requests and analyze legislation affecting the City.
• Develop or revise programs, systems, procedures, and methods of operation.
• Prepare reports, correspondence, manuals, public information materials, newsletters, press releases, and brochures.
• Support confidential employee, payroll, and labor-relations work.
• Coordinate with departments and outside agencies and represent the City in meetings.

Education, Experience, and License

• Bachelor's degree in recreation/leisure services, public administration, business administration, or a closely related field.
• At least two years of increasingly responsible local-government administrative experience including professional-level analytical work.
• Valid California Class C driver's license meeting adopted City driving standards.
• Willingness to work flexible hours and days as required.

Knowledge and Skills

• Knowledge of public administration, municipal finance, budgeting, accounting, government relationships, laws, and local-government functions.
• Skill in interpreting laws and policies, analyzing administrative problems, developing procedures, and conducting studies.
• Proficiency with Microsoft Office and ability to manage priorities and project follow-up.
• Ability to prepare clear written materials, meet deadlines, maintain records, and protect confidential information.
• Bilingual English and Spanish capability is highly desirable.