Administration & Office Supervisor
Role Overview
Ensure smooth and efficient office operations by overseeing facilities, workplace services, vendors, and administrative activities.
Provide operational support across the business and assist with communications, branding, social media, public relations, HR administration, and events.
Report to the Operations & Brand Director and work closely with the HR team.
Key Skills for This Role
Full Job Posting
About elseco
elseco is a specialty insurance underwriting agency and Lloyd's Coverholder headquartered in the Dubai International Financial Centre.
The company operates regulated offices in Dubai and London and has diversified across Space, Aviation, Accident and Health, and Energy insurance.
ATOM is the company's business-critical technology platform.
Job Purpose
Ensure smooth and efficient office operations by overseeing facilities, workplace services, vendors, and administrative activities.
Provide operational support across the business and assist with communications, branding, social media, public relations, HR administration, and events.
Report to the Operations & Brand Director and work closely with the HR team.
Office Administration and Operations
- Provide administrative support across office and operational activities.
- Monitor expenses in Excel and support annual administration and office expense budgeting.
- Maintain administration files, records, office supplies, materials, and visitor arrangements.
- Coordinate travel, office access, passes, permits, deliveries, parking, maintenance visits, and facilities requirements.
- Oversee maintenance, cleaning, office equipment, plants, fire safety contracts, and workplace services.
- Compare vendors, obtain quotations, negotiate rates, and coordinate service providers.
- Manage corporate merchandise, business cards, access cards, and staff loyalty and reward programs.
Communications, Branding and Social Media
- Support internal and external communications, company announcements, newsletters, and employee communications.
- Coordinate accurate and timely social media updates aligned with company branding guidelines.
- Assist with marketing materials, promotional items, branding initiatives, public relations, and external suppliers.
- Help maintain brand consistency across company communications and events.
HR and Employee Engagement
- Work with HR on employee administration, visa applications, renewals, cancellations, and non-sponsored card applications.
- Maintain the DIFC Portal under HR guidance and support onboarding and offboarding administration.
- Assist with employee engagement, learning and development, and wellbeing initiatives.
- Coordinate company events, celebrations, team-building activities, and internal functions.
Knowledge and Skills
- University degree required.
- Proficiency in Excel, Word, and PowerPoint required.
- The position is Dubai based and requires living in Dubai.
- 6–8 years of office coordination experience and a proven record of professionalism and efficient execution.
- Excellent written and verbal English communication skills.
- Exposure to social media management, communications, branding, or marketing is advantageous.
- A professional, self-motivated, proactive, detail-oriented approach and ability to learn new technologies are required.
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